Student Activity Fee (SAF)

PDF format eForms - Always return to this page when initiating a new blank form to ensure you're using the most current updated form. Download the form to your hard drive first, then complete it, then save it with a unique name.

Payment Request Form FSA001.

Form Instructions for SAF Account Holders

Cafe 101 SAF Catering Order Form. To order catering services for your club's events. Using this form eliminates the need for a separate FSA Payment Form

Student Center Soda Order. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form

SAF Account Authorized Signature Change Form used when officers/ authorized signatures change during the year.

SAF Student Council Meeting Attendance Form / Template. Can be used by any SAF Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form. Can be used by any student club or organization.

Meeting Minutes Guidelines. Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

Pizza Order Form. To order pizza for Student Councils and Club events.

GSSC, MSC, NSC, RHC, SoHP, SPH, SCGB, UC,

Councils considering amendments to their certified constitutions are urged to review the desired changes with FSA in advance of presenting them for a Council vote. This better assures the amendments will be subsequently certified on behalf of the campus.

SAF Registered Clubs & Organizations (link)- Shows all current registered student clubs and organizations with current officers. In order to receive SAF funding, a current approved registration is required (Registration form is below). Submit officer updates as they occur.

• Student Council Summary Descriptions
• Student Clubs/ Organizations Descriptions & Webpages
• TRAINING: All Council and Club Officers need to know this material! SAF Budget and Event Workshop Presentation, and the SAF Nuts and Bolts Presentation.

Questions? and to submit completed forms: Student Activities Office (eMail link).

SAF Club Org or Event Attendance Form

Student Club & Org Registration Form. Clubs and Organizations must REGISTER EVERY academic year to be sanctioned by the campus. Must update registration as changes occur.

SAF Account Authorized Signature Change Form used when officers/ authorized signatures change during the year.

Club & Org Funding Request Form. To request funding at the Annual University and Med-Council Meeting on April 12th, 2023

Club & Org Monthly Activity Report Form: To report your club's monthly activities to the Student Activities Office.

Club & Org Service Learning Form: All funded Student Clubs and Organizations must complete a minimum of TWO service learning projects. Use this form to report your service learning project plans.

Student Center Soda Order. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form.

Student Center Pizza Order. To order pizza for Club events.

Room Reservation Form. To request and reserve use ANY Downstate facility/ space. Complete and submit to Student Activities Office (eMail link) who coordinates all student clubs & orgs reservations.

FSA Entertainment Agreement Template. For student events when funding an entertainer at an event.

FSA Fiscal Year (FY) begins on June 1st each year and ends on the following May31st. Thus, FSA "FY2023" ended on May 31, 2023 and FSA "FY2024" begins on June 1, 2023 and ends on May 31,2024.

FY2024 Fiscal Year to Date Actual Reports: covers 6/1/23 to 5/31/24. Click on desired Council acronym:

GSSC, MSC, NSC RHC, SCGB, SoHP, SPH, UC

FY2024 "Current Year" SAF Council Certified Budgets: Click on desired Council acronym:

GSSC, MSC, NSC, RHC , SCGB, SoHP, SPH, UC

• SAF Summary of Certified Budgets FYE 2024
• SAF Account Authorized Signature Revision Form to update the authorized signatures for Student Council Accounts
• MSC Budget Funding Guidelines.
• UC Club Budget Funding Guidelines
• SAF Report Instructions (link). Each Council's report starts with a summary page showing accounts in Account Title alphabetical sequence, then follows with the detailed transaction report for each account in account number sequence.
  • Key to understand: In detail transaction reports, all BALANCE amounts in parethesis ($) means "funds are available". Balance amounts without paretheses means the account is in a deficit.
• Understanding Your SAF Transaction Report (link)
• Questions on your report and reporting potential discrepancies: Please Use the FSA Business Office Team eMail link in the INFO box (upper right of all FSA pages).

FY2023 Fiscal Year to Date Actual Reports: covers 6/1/22 to 5/31/23. Click on desired Council acronym:

GSSC, MSC, NSC, RHC, SCGB, SoHP, SPH, UC

FY2022 Fiscal Year End Actual Reports: covers 6/1/21 to 5/31/22. Click on desired Council acronym:

GSSC, MSC, MSCYBK, NSC, RHC, SCGB, SoHP, SPH, UC

FY2023 "Prior Year" SAF Council Certified Budgets: Click on desired Council acronym:

GSSC, MSC, NSC, SCGB, SoHP, SPH, UC

• SAF Summary of Certified Budgets FYE 2023 . No SAF budget submitted by MSC-Yearbook and RHC remained dormant.
• SAF Summary of Certified Budgets FYE 2022 No SAF budget submitted by MSC-Yearbook and RHC were dormant.
• SAF Summary of Certified Budgets FYE 2021

• SAF Summary of Certified Budgets FYE 2020

Used by Student Councils to submit their annual student activity fee budget, or to submit revised budgets during the year. Budgets are due in May of each year.

• SAF Event & Budget Workshop Presentation, and SAF Nuts and Bolts Presentation
• SAF Council Budget Deadline Cover Letter (most current fiscal year).
• SAF Council Budget Instructions Submitting a Council Budget to FSA for certification.
• SAF Council Budget Request & Agreement Form: Submit Complete & Signed to FSA Business Office MailStop 1219. Advance copy can be submitted via eMail but must submit the original documents with original signatures.
• SAF RATES: Current Rates for all Downstate Student Councils.
• Excel Budget Templates for Treasurers - use these Excel format docs to prepare a new or REVISED budget. Click on desired Council acronym: GSSC, MSC NSC , RHC, SCGB, SoHP, SPH, UC

Current Year Student Council Meeting Minutes (link) All Downstate Student Council meeting minutes must submit meeting minutes using the link below, which are then posted on that  webpage.

• eMail link to submit final signed SAF Student Council meeting minutes.

Meeting Minutes Guidelines (link). Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

SAF Council Meeting Attendance Form / Template. Can be used by any Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form: For general event attendance records (attach to Food-Beverage-Events payment forms)

All other FSA Business Office Forms & Documents

FSA Policies and Procedures for SAF Accounts

SAF RATES: Current SAF Rates for all Downstate Student Councils.

SAF SUNY Board of Trustee Guidelines.

SUNY Summary Raffles on SUNY Campuses.