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Bid Documents

Current Bids/ Procurements in Process.

Vendors intending to submit a bid/ proposal are urged to check this page frequently for potential updates.

[see the procurements published in NYS Contract reporter (link)]

 

Contract Reporter

Vendors are encouraged to subscribe to the NYS Contract Reporter - a resource of all NYS agency purchases. Register at the following link: NYS Contract Reporter Registration. Once registered, use NYSCR Login Link.

 

Vendors Doing Business With NYS: Must Register and Maintain Your Company Info on file at NYS Office of State Controller

All vendors doing business with NYS are required to complete a Vendor Responsibility Questionnaire through the NYS Office of the State Controller (OSC). The NYS-OSC Vendor Responsibility Questionnaire Forms & online enrollment: OSC Vendor Responsibility Link

Vendors doing business with NYState must maintain their company information on the on NYS Statewide Financial System (SFS). Go to NYS-OSC Vendor Website Link.Once a vendor has registered, use:. NYS-OSC SFS Login link

DHSU is unable to issue a State Purchase Order or Contract until VENDOR has completed the above.

 

Vendor Electronic Payment

Vendors doing business with the State of New York can register and receive electronic payments based on your approved Contract or Purchase Orders by registering for electronic payments with the NYS Office of the State Controller (OSC). Once filed and approved, all NYS payments to that vendor will be made electronically. To learn more and enroll go to: OSC Electronic Payments

 

DHSU Incoming Shipment Requirements: All Purchases Involving a Shipment of Goods to DMC

Vendor must comply with DMC Incoming Shipment Requirements for Shipping Label, Packing Slip, and Pallet Specifications to ensure Downstate's automated systems of expediting the matching of PO, Delivery of Goods, to Accounts Payable Invoice Processing. Complying improves the vendor payment processing time frame. Vendor's failure to adhere is a frequent cause of payment delays.

 

Vendor Payment Status Inquiries

Go to DHSU's State Accounts Payable Page

 

Vendor Credentialing: Vendors Entering Downstate and its University Hospital Facilities

As announced to the DMC community on Materials Management Bulletin 17-86.

Each Vendor Representative and the vendor he/ she represents must be registered in the Vendor Credentialing System (VCS).  The registration process must be completed on line at http://www.symplr.com.  This process must be completed before a Vendor Representative may be granted access to the facility for the purpose of conducting business.  Once registered, each Vendor Representative is cleared for entrance.  Should a vendor be sold, or change its name, the vendor and all of its registered Vendor Representative must update their registration information within 30 days of such change, or they will not be permitted access.

Vendor Credentialing Service Letter and Form

  • Registration: To initiate a business relationship with the Downstate Medical Center, each Vendor Representative must register themselves and the organization they represent with the Vendor Credentialing Service at http://www.symplr.com

    1. All Vendor Representatives must register and become credentialed with the Vendor Credentialing Service before entrance to SUNY DMC will be allowed. For newly acquired vendors, a grace period of 30 days is allowed (90 to for initial implementation).
    2. The website http://www.symplr.com contains all the information relevant to registering with the credentialing service.
  • Access to Downstate Medical Center

    1. Vendor Representatives must enter the Facility through the 445 Lenox Road entrance.
    2. Vendor Representatives are permitted to access Hospital buildings only when they have an appointment with a member of the attending staff, nurse practitioner, a management employee in an applicable area, or a member of the procurement staff.  VRs are prohibited from setting up appointments with students, house staff, nursing staff, pharmacy staff, or laboratory staff.  Unannounced visits to any area of the Hospital are not allowed.
    3. Vendor Representatives must enter through a designated entrance for VRs. They then must enter their information in the vendor kiosk and print out a "day Pass" for the period of their visit.
    4. All Vendor Representatives must wear a Photo ID issued by the Vendor Credentialing Service at all times when they are on Hospital property.
    5. An entry in the "Vendor Representative Visitation Log" will automatically be completed within the Vendor Credentialing System. The names and locations of all individuals that the Vendor Representative is scheduled to visit and the purpose of their visit must be pre-established to allow the Vendor Representative access to the building. Visitation by a Vendor Representative to any area not included in the Visitation Log will be considered a violation of this policy

Past Procurements

Note: The following Past Procurements are either in the Bid Evaluation process or an award has been made. Please contact the specific designated DMC contact(s) for all inquiries on each procurement. Contacting any other individual at SUNY-DMC in any manner regarding that procurement may constitute a violation of NYS law.

RFP 15-18 ICD10 Implementation: Seeking a qualified firm to provide consultants that will implement ICD-10 remediation plan and testing and provide Go-live support.Procurement Summary RFP 15-18 (link);Due Date was July 10, 2015. Inquires:

IFB15-15 Clinical Apheresis: to provide Clinical Apheresis Services. Procurement Summary IFB 15-15 (lin k).Due date was 6/4/15. Inquires contact Lisandra Reid (eMail link), phone:(718) 270-1453.

RFP15-13 ICD10 Implementation. for consultant services necessary for the enterprise-wide transition from ICD-9 to ICD-10 in all healthcare technology platforms. Detail RFP 15-13 (link). Due date was 5/5/15. Inquiries contact Maureen Crystal (eMail link); phone 718-270-1976.

Q14-48 Executive Search and Recruitment Services: to provide Executive Search and Recruitment services.  Q14-48 Procurement Summary (link). Due date was 7/3/14. Inquiries contact Nicole Grant Decatur, phone: 718-270-2963;

Q14-43 Medicaid Eligibility Services: to provide Medicaid Eligibility Assistance to patients services. Q14-43 Procurement Summary (link). Due date was 7/16/14. Inquiries contact Lisandra Reid, phone: 718-270-1453.

Q14-42 Revenue Integrity Audit Services: to provide services that identify and correct deficiencies in charge capture and coding procedures,  Increase Revenues for targeted “High Risk” services, and  Increase billing compliance to government and non- government payers. Q14-42 Procurement Summary (link). Due date was 6/27/14. Inquiries: contact Maureen Crystal- phone: (718) 270-1976.

Q14-41 NCD/LCD Medical Necessity Audit Services: to provide NCD/LCD medical necessity audit services for compliance and revenue enhancement. Q14-41 Procurement Summary (link). Due Date was 6/30/14. Inquiries contact: Maureen Crystal- phone: (718) 270-1976.

Q14-40 Medical Records Query Services: to provide medical record query services to review, revise, and expedite medical records queries.  Q14-40 Procurement Summary (link). Due date was 6/30/14. Inquiries contact: Maureen Crystal- phone: (718) 270-1976.

Q14-37 Physician Billing Services. Seeking Physician Billing Services, non inclusive of ED. Q14-37 Procurement Summary (link). Due date was 6/30/14. Inquiries contact: Maureen Crystal- phone: (718) 270-1976.

Q14-36 Debt Collection Services: to provide Debt Collection Services. Q14-36 Procurement Summary (link). Due date was 6/26/14. Inquiries Contact Maureen Crystal- phone: (718) 270-1976.

Q14-32 Magnetic Resonance Imaging System: To provide a Magnetic Resonance Imagining System (“MRI”) and related services. Q14-32 Procurement Summary (link). Due Date was 6/19/14.Inquiries Contact: Maureen Crystal (718) 270-1976.

Q14-17 Temporary Personnel Staffing Services: to provide temporary personnel staffing services. Q14-17 Procurement Summary (link). Due date was 7/7/14. Inquiries Contact Nicole Grant Decatur, phone: 718-270-2963.

Q14-16 Coding Services: To provide coding services for on-site or remote coding on an as needed basis for all record types. Q14-16 Procurement Summary (link) Due date was 4/15/14. Inquiries contact Maureen Crystal at 718-270-1976.

Q14-15 Temporary Credentialing Staffing Services: To provide temporary credentialing staff on an as needed basis.Q14-15 Procurement Summary (link). Due Date was 7/9/14. Inquiries contact Maureen Crystal at 718-270-1976.

Q14-14 Energy Services. Request for Information ("RFI") seeks energy services and energy consulting professionals.Q14-14 Procurement Summary (link). Due date was 3/28/14. Inquiries contact Brian McGraw (link), 718-270-1532.

Q14-13 Mobile Lithotripsy Services: for mobile lithotripsy unit/ services on an as needed basis at Downstate's Bay Ridge facility. Q14-13 Procurement Summary (link). Due date was 4/4/14. Inquiries contact Maureen Crystal at 718-270-1976.

Q14-11 Value Analysis Services: Q14-11 Description/ Procurement Summary (link). Due Date was 3/26/14. Inquires contact Carter Lard at 718-270-1135.

Q14-10 Clinical Documentation Improvement Services . Q14-10 Description/ Procurement Summary (link). Due date was 3/12/14. Inquiries contact Maureen Crystal at 718-270-1976.

Q14-08 Transfer DRG Recovery Services . Q14-08 Description/ Procurement Summary (link). Due date was 2/25/14. Inquiries contact Maureen Crystal at 718-270-1976.

Q14-06: Restructuring Consulting Services. Q14-06 Description/ Procurement Summary (link). Due date was 11/7/13. Inquiries: contact Marty Deane at 718-270-3199.

Q14-05: Skilled Nursing Facility Services for Patients Awaiting PRUCOL Medicaid Approval. Q14-05 Description/ Procurement Summary (link). Due date was 9/25/13. Inquiries: contact Howah Hung at 718-613-8748 or Maureen Crystal at 718-270-1976.

Q14-04:  Hospital billing and debt collection services for LICH. Q14-04 Description/ Procurement Summary (link). Due date was 9/18/13. Inquiries: contact Howah Hung at 718-613-8748 or Maureen Crystal at 718-270-1976.

Q14-03:  Revenue Cycle Business Intelligence and Workflow Technology Software. Q14-03 Description/ Procurement Summary (link). Due date was 7/26/13. Inquiries: contact Howah Hung at 718-613-8748 or Maureen Crystal at 718-270-1976.

Q14-02:  Charge Description Master Manager and Online Reference for Regulatory and Compliance Information. Q14-02 Description/ Procurement Summary (link). Due date was 7/26/13. Inquiries: contact Howah Hung at 718-613-8748 or Maureen Crystal at 718-270-1976.

IFB 13-??: Parking Lot Attendant Services: Parking Lot Attendant Services (link). Due date was 5/21/13. Inquiries: Contact Herb Goldberg 718-270-3741 or Maureen Crystal at 718-270-1976.

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Contracts Reportable under Executive Order #6; Personal Service Contracts Over $1M/yr (link to Exec Order text)

IFB 13-01: Temporary Nursing and Medical Technician Services 1-28-13 (link). Invitation to Bid (IFB) due date was 2/21/13. Inquiries: Contact Herb Goldberg 718-270-3741 or Maureen Crystal at 718-270-1976.

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Sole- Single Source Exemptions Granted.

SUNY DMC is procuring (or has procured) the following items on a single source basis that have been granted by DMC Administration and SUNY System Administration. Each procurement has designated specific individuals assigned as Contacts for all vendor communications; These contacts are the ONLY individuals at SUNY-DMC who may be contacted in connection with each procurement.

Q14-58 Elservier CPM Resource Center for Professional Services to support Allscripts KBC Solution. Contact: ONLY Maureen Crystal, phone at (718) 270-1976. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable MWBE Requirements : 12% MBE/8%WBE. Contract Term: 1 Year.

Q14-57 Pitts Management Associates to extend Restructuring Consulting Services. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 12% MBE/8% WBE; Contract Term: 1 Year.

Q14-56 Allscripts for additional Software, Professional Services and Maintenance. Contact: ONLY Nicole Grant Decatur at (718) 270-2963 or Maureen Crystal, phone at (718) 270-1976. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable MWBE Requirements : 0%MBE/0%WBE Contract Term: 7 Years.

Q14-55 MStoner for Consulting Services related to Design/Concept & Planning for the Downstate Website: Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 12% MBE/8% WBE; Contract Term: 1 Year.

Q14-54 : Health Science Center at Brooklyn Foundation Inc. for consulting services for the DSRIP Grant Application and Services in connection therewith. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 6 Years.

Q14-52: Web-based Claims Management Systems and Attendant Services from RelayHealth. Contact:  ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at Maureen.Crystal@downstate.edu. or Lisandra Reid at (718) 270-1453 or lisandra.reid@downstate.edu.   Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law.  Due Date: Not Applicable. MWBE Requirements:  Not Applicable.  Contract Term:  5 years.

Q14-51: Physician Billing Services for Emergency Departments from LogixHealth. Contact:  ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at Maureen.Crystal@downstate.edu. or Lisandra Reid at (718) 270-1453 or lisandra.reid@downstate.edu.   Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable. MWBE Requirements: Not Applicable  Contract Term: 33 months. 

Q14-50 Citistorage for storage, destruction and custodianship of LICH records: Q14-50 CitiStorage, LLC, Records Management Services. Contact: ONLY Nicole Grant Decatur at (718) 270-2963 or Maureen Crystal, phone at (718) 270-1976. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable MWBE Requirements : Not Applicable. Contract Term: 21 Years.

Q14-45 Nuance Powerscribe for voice recognition software, services and maintenance. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-44 Infor/Lawson for Contract Management Module and System Upgrade. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 1 Year.

Q14-33 Medibase- Data Archiving Software, and Services: BASErecover TM Data Archiving Software, and services from The Medibase Group. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-31 Pitts Management Associates to provide Interim CIO Consulting Services:Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 2 Years.

Q14-30 Standard Register for a Forms-On-Demand Software and Maintenance System:Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-26 Olympus America for software and services to provide an upgrade for IC10 Compliance. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 14% MBE/6% WBE; Contract Term: 3 Years.

Q14-24   Natus Medical Inc for an Epilepsy Monitoring System, including hardware, software, services and maintenance. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-23 Growe Technologies- Specialized IT Consulting Services. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at Maureen.Crystal@downstate.edu. or Donovan Lorde at (718) 270-1134 or Donovan.Lorde@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable ; MWBE Requirements: Not Applicable; Contract Term: 5 Years

Q14-21 3M- Software License and Services Agreement. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-20 FUJI - RIS & PACS, VNA System, installation, maintenance, and support. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-19 CERNER- Ongoing maintenance and remote hosting of existing Cerner Laboratory Information System. Contact: ONLY Maureen Crystal, Director of Contracts, by phone at (718) 270-1976 or by email at maureen.crystal@downstate.edu. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable; MWBE Requirements: 0% MBE/0% WBE; Contract Term: 5 Years.

Q14-09 TheraDoc Inc, Automated Infection Surveillance System software and support services. Contact: ONLY Maureen Crystal, phone at (718) 270-1976 or Donovan Lorde at (718) 270-1134. Contacting any other individual at SUNY-DMC, in any manner, regarding this procurement may constitute a violation of New York State law. Due Date: Not Applicable MWBE Requirements: Not Applicable. Contract Term: 5 Years

Q14-07 Allscripts Software, Professional Services, Staff Augmentation. Allscripts Software, professional services and staff augmentation from Allscipts. Contact: ONLY Maureen Crystal, phone at (718) 270-1976. Due Date: Not Applicable. MWBE Requirements: 13% MBE/6% WBE. Contract Term: 8 Years.