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The Finance Division's Accounts Payable Department is responsible for processing all
department vouchers (e.g. standard and travel vouchers, purchase order and contract
payments) against the following funding sources: State Purpose, Hospital, Dormitory,
Endowment and Income Fund Reimbursable (IFR).
Valid invoices will be processed for payment by Accounts Payable staff within thirty days of AP receipt of invoice, or date merchandise is received at DMC, whichever is later,
provided that there is record of satisfactory delivery or completion of work from either the DMC Central Receiving or recipient department. Notes:
1. Invoices for goods/ materials shipped to DMC Central Receiving will be matched to delivery records. If a delivery record is not found, then invoices must be sent for manual payment authorization 'OK to Pay' signature by the DMC end user department. Alternatively a vendor will need to provide proof of delivery (courier tracking number or equivalent, date of arrival and recipient signature)
2. Invoices for all service-related Purchase Orders and Contracts, including procurements with service components such as internal delivery, or installation, are sent for manual payment authorization (OK to Pay) signature by the DMC end user department.
Vendors doing business with NYState must maintain their company information on the OSC System. Go to NYS-OSC vendor website.
Additional Vendor information and resources are available on the DHSU Procurement Department's Vendor webpage.
All Vendors Must Mail Invoices to:
SUNY Downstate Medical Center
Accounts Payable; MailStop 54
450 Clarkson Ave
Brooklyn, NY 11203-2098
Invoices received that do not meet these requirements will be Returned to Sender.
How the End User Department can help expedite vendor invoice payments:
Vendor Invoices are processed by the Accounts Payable Agents per the following table.
Vendors are welcomed to contact the processing agent for specific questions.
Accounts Payable Staff by Vendor (as of 1/1/2019)
|Vendor Starts with…||Agent||Phone
Starts with (718) 270-
unless otherwise listed
|A, V||Tanisha Ransom||1993|
|B, N,X, Y, Z||Call||1992|
|C,S, U||Angie Reyes||6791|
|D, F, I, T||Al Benjamin||1125|
|Asst Director||Sharon Yamraj||613-8439|
|Exec Director||Surbhi Shah||1990|
State personnel traveling on State business is to be processed in accordance with DMC and NYS Travel regulations covered in the following documents. The associated Travel forms can be found in the "Forms" section.
When a Travel Voucher is submitted to A/P, the assigned A/P agent will correspond the traveler's last name as the vendor in table above.
NYS Travel Guidelines, current per diem rates, mileage reimbursement rates can be found on the NYS Controllers Website
The following forms can be downloaded to your hard drive, then completed. You can save the completed form, then print. Once signed, submit hard copy completed form to A/P at MailStop 54:
DHSU Travel Approval Request, Page 2 Travel Guidelines
DHSU Travel Lodging Justification Form - for 'over the per diem rate'.
Travel Voucher (NYS OSC Form AC132s)
Statement of Meals Claimed Detail (NYS OSC Form AC3258S)
Statement of Incidental and Transportation Expense Detail (NYS OSC Form AC3259S)
Statement of Automobile Travel Detail. (NYS OSC Form AC160)
Travel Reimbursement for a Non-Employee (NYS OSC Form AC3257S)
NYS Hotel Tax Exempt Form (NYS Taxation & Finance Form ST129)
Standard Voucher (NYS OSC Form AC92, customized for DMC)
Payee's Compliance with NYS Public Officers Law Form (customized for DHSU)