Helpful Resources
Downstate Links:
- DHSU Accounts Payable
- DHSU Central Receiving
- DHSU Central Stores
- DHSU Deficit Reduction Act (DRA) Exhibit
- DHSU Lawson Log In
- DHSU Property Control
- DHSU Procurement Forms
- DHSU Procurement Training Documents & Resources
- DHSU PO Numbering Format (Problem PO resolution Protocol)
- DHSU Quick Copy Center
- DHSU UHB Business Associate Agreement
NYS Legislative Regulation Links:
NYS Office of General Services (OGS) Links:
- OGS - Contract Reporter
- Executive Order 134 - Cleaning Products
- NYS Executive Order 4: Green Procurement and Agency Sustainability Program
- OGS P Contract Commodity Search
NYS Office of the State Controller (OSC) Links:
- G-226 Consultant Disclosure Legislation Bulletin Overview
- NYS Substitute W-9 Form
- NYS Vendor Responsibility Questionnaire Forms (For-Profit, Not-For-Profit, Construction & Non-Construction)
- OSC-Vendor Information System
- OSC-Electronic Payments
- OSC-Vendor Responsibility
NYS Taxation and Finance Links:
- Form ST-220-CA Contractor Certification to Covered Agency
- Form ST-220-TD Contractor Certification
- NYS Sales Tax Exempt letter: Note: For NYS funded procurements ONLY; Any person misusing this form is subject to penalty and prosecution.
SUNY Links:
- Business Intelligence (BI) System Login
- Exhibit A SUNY Standard Contract Clauses
- Exhibit A-1 SUNY Affirmative Action Clauses
- Project Sunlight: SUNY website link, DMC Training link, Project Sunlight Reporting Form
- SUNY15A MWBE Standard Clauses
Lobbying Law. Effective January 1, 2006, The New York State Finance Law was amended to regulate efforts to influence the procurement process. All State facilities must abide by strict procedural requirements relating to the award of any contract/ purchase order for goods or services in excess of $15,000.00. All "contact" relating to potential awards in excess of $15,000.00 including telephone, electronic, mail or in-person between vendors or their representatives and the awarding State entity is now regulated. Only designated Agency personnel may have contact with the vendors or their representatives or lobbyist. At DMC, the only designated contact person(s) are Contracts and Procurement Department Staff, unless additional parties are specifically designated by Contracts and Procurement for a specific bid process. It is strictly prohibited for anyone else to have contact with the vendors during the procurement "restricted period." The restricted period starts when the DMC department submits their State Purchase Requisition to the Procurement Office and ends when an award (Purchase Order/ Contract) is officially forwarded to the vendor. During this restricted period, all inquiries must be referred to the designated Procurement Office contact.
Public Officers Law: NYS State Employees doing Business with the State of New York- The New York State Public Officers Law prohibits companies/ corporations, whose owner is a New York State employee with ten percent or more of stock in that company/ corporation, from selling goods or providing services to the State of New York valued over twenty-five dollars.Public Officer Law Section 4.(a) states, No statewide elected official, state officer or employee, member of the legislature, legislative employee or political party chairman or firm or association of which such person is a member, or corporation, ten percent or more of the stock of which is owned or controlled directly or indirectly by such person, shall (i) sell any goods or services having a value in excess of twenty-five dollars to any state agency, or (ii) contract for or provide such goods or services with or to any private entity where the power to contract, appoint or retain on behalf of such private entity is exercised, -directly or indirectly, by a state agency or officer thereof, unless such goods or services are provided pursuant to an award or contract let after public notice and competitive bidding. This paragraph shall not apply to the publication of resolutions, advertisements or other legal propositions or notices in newspapers designated pursuant to law for such purpose and for which the rates are fixed pursuant to law.