Forms and Documents Relating to Requisitions and PO's
NOTES: Interactive pdf format forms: Be sure you have the most recent (free) Adobe Reader Program version installed on your pc (link to download the free program) . Return to this online page when initiating a new blank form to ensure having the most current updated form as future form improvements are made. Forms can be completed then downloaded/ saved to your hard drive with a unique document name ('file', 'save as'). You will need to print the completed form for signature and processing; Then scan the signed form and attach to an e-mail.
Procurement Forms:
- Purchase Requisition Form* (MUST BE TYPED. best to print on yellow paper when submitting). Instructions link, Purchase Requisition Purchasing ID # codes (link)
- COVID Special Purchasing Requisition Form (March 2020); eMail completed req to ReqsCOVID19@downstate.edu
- Purchase Requisition Continuation Form *
- DHSU Budget Allocation Transfer Request Form: download the form to your hard drive then complete; must have Excel. Previously called "Reassignment of Funds Form". Not having funds available in the appropriate object code of your departmental account(s) will delay the processing of your requisition. This form is completed when a department seeks to move allocated funds between various expenditure Object Codes. Complete, print, sign then process to the DMC Budget Office. If the Purchasing Agent is unable to verify your funds transfer online, you will need to send a copy of the Reassignment form signed by the Budget Office.
- DHSU NYS Procurement Card Application Form *
- Project Sunlight Reporting Form,
- SUNY DHSU Sales Tax Exempt Letter (for State funded procurements only)
- Travel Forms (State business travel)
- Vendor Compliance with NYS Public Officers Law Form (DMC Accounts Payable)
- Honoraria Service Form (DMC Accounts Payable)
Helpful Procurement Templates:
- Requisition Tracker Template (must have Excel to complete)
- Blanket PO Tracker by Qty Template (must have Excel to complete)
- Blanket PO Tracker by $ Template (must have Excel to complete)
DMC Procurement Related Resources - Documents and Links:
- DHSU Accounts Payable
- DHSU Central Receiving
- DHSU Central Stores
- DHSU Disposal of Surplus Expired Damaged Supply Items Policy & Procedure P-45
- DHSU Lawson Log In
- DHSU Lobbying Law
- DHSU - SUNY Object Code List: Also available in SUNY Business Intelligence System.
- DHSU PO Numbering Format (Problem PO resolution Protocol)
- DHSU Property Control
- DHSU Procurement Forms
- DHSU Procurement Card Training
- PCard User Checklist
- DHSU Procurement Glossary of Terms
- DHSU Procurement Training Resources
- DHSU Quick Copy Center
- SUNY Business Intelligence (BI) System
- Project Sunlight: Project Sunlight Reporting Form, DMC Training link, SUNY website link
More Helpful Procurement Links External NYS agency related resources