Preparing Your Copy Job

Getting Ready

Sufficient planning time is required to insure quality and to expedite the actual reproduction to meet your completion deadlines by external vendors. The final reproduced copy requires that you plan your printing needs for the most effective and efficient duplication method. The completed job is an important reflection of you, your department, as well as Downstate Health Sciences University. Therefore the original material provided by the customer for reproduction needs to be of the highest possible quality. Use only approved logo's: Communications and Marketing webpage(link).

Mail Services (link) can provide guidance - contact them in advance…BEFORE you finalize your Print/Copy Job.

Think Green. Whenever and wherever possible.

Always use 30% (or more if avail) recycle content paper
Submit your originals in electronic format.
Request Double Sided (2 sided) production wherever possible.

Formats for Copy jobs:

External vendors typically accomodate the following electronic formats for jobs submitted via email:

PDF (the ORIGINAL pdf ; don't use a scanned hard copy pdf)
MS Word
MS Publisher

Copyright Compliance

DHSU is obligated to verify and comply with copyright laws. Be sure you have the legal permission if reproducing any copyrighted material. Copyright authorization can take significant lead time — Do this upfront in your job planning to avoid delays in processing.

Need Graphic Design Help?

Consult Downstate's Communication & Marketing department that provides design, layout, and large format printing services for Posters, Signs, Banners and Forms. Artwork services, and design of brochures, flyers, invitations, post cards, and other business communications are also available. Visit New Media Services.