Quick Copy Center

Assistance with processing of your printing needs is available from Downstate Mail Services

Continual digital growth and availability of previously hard copy printed materials continues to greatly reduce campus wide printing needs and no longer warrants the expense of centerwide high speed large volume in house printing equipment space and staff. Since the closure of the Quick Copy Center (QCC) several years ago, ALL copy and print services are provided by external vendors as needed.

Downstate Mail Services (link) offers assistance in your processing of local external vendor print/copy services for your needs and obtaining vendor quotes. You may contact and request quotes directly from external vendors . 

Previous QCC Print/Copy recharges and will be transitioning to direct purchases by the customer department. For state funded services, Dept Administrators with a State PCard can process the job directly to the external vendor and make vendor PCard payment directly. If your department has no available PCard, Mail Services will continue the current QCC print/copy State Recharge Process: If you intend to fund the copy/print job cost to a State Accounting Unit (AU) and Mail Services coordinates your copy/job procurement, your job will be recharged to your the AU as a RECHARGE object code 9500. The QCC processes recharges to Downstate Financial Management Office on a monthly basis, and Financial Management then uploads recharges to SUNY Business Intelligence (BI) system. Your dept administrator can check the online BI system for your AU's current object code 9500 allocation to review your AU current year-to-date allocation and year to date expenses in order to determine your current available recharge balance available. Alternatively and depending on the anticipated cost of your print/copy job, you may be required to submit your completed Purchase requisition to the applicable Purchasing Office (depending on your funding source) for a formal PO to be issued to the selected vendor.

• Preparing Your Job - Think Green includes critical tips on preparing your job for quality and efficiency, Think Green, and plan your job with sufficient lead time!
• Submitting Your Job and Payment Process
• What Will my Job Cost?
• UHD Medical Record Forms
• Stationery/ Letterhead including business cards and envelopes

UHD Medical Record Forms

Most UHD Forms (authorized by Health Information Management - HIM, aka Medical Records) are available in UHD's Forms on Demand system.  Until ALL hospital forms are available on the UHD Forms on Demand system, a very few high volume hospital forms that are used by multiple hospital locations, or that require hard copy patient signature will remain available by Central Stores (catalog link) .

Central Stores Forms

DHSU Stationery: Letter Head, Envelopes and Business Cards

Downstate's Stationery Procurement Program (link) are provided through DupliOnline (a SUNYwide contracted vendor) for printed stationery products. This link provides instructions on setting up your DupliOnline account. 

What will My Job Cost?

The actual cost of your job is dependent upon your job specification all set up, graphic design, production, finishing processes and shipping charges that are needed. External vendor job quotes/ prices are based on work specified in the quote only. Be attentive that subsequent changes in any specification of an initial quote may have additional charges that require updated cost recalculation of an initial quote.