Job Submittal 

eMail:  QCC@downstate.edu

QCC services are coordinated by Mail Services, located in UH Rm B-530D (adjacent to Central Receiving and Stores); Phone: 718-270-1117, or Ext 1175.

Submitting originals electronic formats are highly encouraged, whether the QCC is ccordinating your copy/print job or if your department is directly submitting to external vendor.  This further expedites transmittal to the selected external vendor and job completion time time frame.

Scans of hard copy formats are DISCOURAGED and always avoid using photocopies of a photocopy.  QUALITY reproduction is important; it is a reflection of our campus/hospital image.  A poor quality original will result in a poor reproduction and presents a reflection of you and/or your department and our entire organization.

• send the original source document format file to QCC@downstate.edu. 

Be sure you know and include the accurate Account Number; a.k.a. 'Accounting Unit (AU)' to be charged, and follow instructions below for your applicable funding source:

Job Payment

DHSU Departments (State and IFR Account holders):

For simple copy jobs a normal DHSU Purchase Requisition will be sufficient/  accepted. For complicated jobs, the QCC Job Form is preferred since it helps external vendors understand any and all job preparation and finishing specifications (paper type and size, staple, folding, etc..) . 

• If you are directly processing to an external printing/copy vendor using a departmental State issued PCard, you need to adhere to all PCard requirements (link to DHSU Card Services webpage). 
• If the QCC is processing your copy/print job, your State account must have available funds in the Printing/Duplicating Recharge Object Code 9500 to cover your estimated annual needs. If it does not, you will need to process a "Budget Tranfer Form through the DHSU Budget Office.
• For large dollar values and quantities, you may be referred to the State Purchasing Department for processing where a formal State Purchasing Office issued PO# is necessary.

Research Foundation Accounts:

• Contact the Office of Research Adminstration (link) for assistance. The Research Foundation REQUIRES an RF Purchase Requisition be submitted with the appropriate grant number to be charged and signed by the project director.

Other DHSU Affiliated Entities (FSA, UPB, and other DHSU Corporate Affiliates):

• QCC Job Form. Please identify the affiliated entity's billing information in the body of the req: affiliate's name, person's name, MailStop number, and affiliate's account number (if applicable), and be signed by an authorized signatory for that account. 

Students and Staff (Personal Copy/Print Services):

DHSU Business Copying is the QCC's first priority. Personal jobs need to be personally engaged and paid directly with your selected vendor.