Job Submittal
Print/Copy services are completed by outside vendors. Jobs can be submitted by the customer department directly to the selected vendor. Mail Services Supervisor can assist in obtaining quotes and services from local print/copy vendors.
Phone: (718) 270-1117 or Ext 1175
Email: QCC@downstate.edu
Original electronic formats are highly encouraged, whether the Mail Services is assisting in processing your copy/print job or if your department is directly submitting to external vendor. This further expedites transmittal to the selected external vendor and job completion time time frame.
QUALITY reproduction is important; it is a reflection of our campus/hospital image. A poor quality original will result in a poor reproduction and presents a reflection of you and/or your department and our entire organization. Always AVOID scans of hard copy and always avoid using photocopies of a photocopy.
Send the original source document format file to QCC@downstate.edu.
Be sure to know and include the accurate funding source and Account Number, a.k.a. 'Accounting Unit (AU)' to be charged, and follow instructions below for your applicable funding source:
Job Payment
DHSU Departments (State and IFR Account holders)
For simple copy jobs a normal DHSU Purchase Requisition will be sufficient/ accepted. Be sure to include your required deadline date and time for receiving your completed print/copy jobs. Your deadline will affect your pricing as most vendors may include additional "rush" charges. For complicated jobs, be sure to detail any and all job preparation and finishing specifications (Black and White vs color, paper type and size, staple, folding, etc.).
- If you are directly processing to an external printing/copy vendor AND using a departmental State issued PCard, you need to adhere to all PCard requirements (link to DHSU Card Services webpage).
- If Mail Services is processing your copy/print job to an external vendor, a requisition with your State account must have available funds in the Printing/Duplicating Recharge Object Code 9500 to cover your estimated needs. If it does not, you will need to process a Budget Transfer Form through the DHSU Budget Office.
- For large dollar values and quantities, you may be referred to the State Purchasing Department for processing where a formal State Purchasing Office issued PO# is necessary.
Research Foundation Accounts
Contact the Office of Research Administration for assistance. The Research Foundation REQUIRES an RF Purchase Requisition be submitted with the appropriate grant number to be charged and signed by the project director.
Other DHSU Affiliated Entities (FSA, UPB, and other DHSU Corporate Affiliates)
Use a standard DHSU Purchasing Requisition Form but identify the affiliated entity's billing information in the body of the req: affiliate's name, person's name, MailStop number, and affiliate's account number (if applicable), and be signed by an authorized signatory for that funding source and account.