Student Travel Grants
The student's research work and presentation must be supervised by a sponsor on the Downstate faculty, or a comparable biomedical institution.
The work must be accepted for a poster or platform presentation at the meeting, and abstracted in the journal or other proceeding of the sponsoring organization.
The reimbursement of up to $800 may go toward economical transportation, hotel accommodations for one (1) night (up to $350), food on the day of your presentation (up to $70), and conference registration fees (up to $350), Printing costs for posters are not included. If your request is over the maximum award possible, you will be responsible for covering the overage cost. You are encouraged to still apply, regardless of the total amount of funding you need.
Students are eligible for one (1) Student Travel Grant (STG) per academic year. The academic year eligibility runs from August (Fall Semester) through June (Spring Semester.)
If you receive a STG between during the Fall Semester, you are not eligible again until the next academic year that starts the following August. If you receive a STG during the Spring Semester, you are eligible again at the start of the new academic year.
Students should address a cover letter to Dr. Richard Sadovsky and email it to alumni@downstate.edu. The cover letter must include the student's name, name of meeting, date, location and name of the paper/abstract. The application must be submitted one (1) month prior to attending the conference or within five (5) business days of acceptance.
Students receive their reimbursement after the conference and may be required to present at an appropriate meeting.
Funds are limited, and awarded competitively. Because the grant is meant to help students present their own original research, it is generally allocated to only one student per presentation. *If multiple students are co-authors on a project, EACH student must submit their own individual application* It is at the discretion of our committee if multiple students will be approved for the same research project presentation.
To apply, you must submit a completed set of documents listed below. We ask that you send it as one PDF. :
- Cover letter noting statement of purpose for attending the meeting.
- Complete Application Form. Download Here
- Itemized budget, including price quotes and copies of expenses.
- Letter of support from a SUNY Downstate faculty letter of support. This can be sent directly by the faculty member to this email, or the applicant can submit it on their behalf. If the faculty member is NOT from Downstate, please also get written support/acknowledgement from a faculty member at Downstate to accompany your application. This is not optional and must be submitted for application to be considered.
- Copy of the Abstract.
- Approval Email/Letter to present from the organization/conference/annual meeting
- Completed page one (1) of a W9 form and Travel Waiver Form (Available for pickup at the Alumni Association office).
The presentation must include an acknowledgment of the support of the Alumni Association – SUNY Downstate College of Medicine. A follow-up report of the meeting to the Alumni Association must include a copy of the program with the student's presentation highlighted. The Alumni Association would also appreciate a photo of the student presentation.
Students who receive Alumni Association funding for their research presentation are encouraged to present their work by poster at the annual SUNY Downstate Research Day. The presentations should note the funded presentation date and meeting, and acknowledgement of alumni support.
If you have any other questions, please feel free to reach out to the Alumni Office at Alumni@downstate.edu