International Travel

1. Per Diem and Reimbursement
   1. Reimbursement rates follow U.S. Department of State maximum per diem allowances
   2. All expenses must be converted to USD based on travel-period exchange rates
   3. Per diem covers:
      1. Lodging costs up to maximum amount
      2. Meals and incidental expenses
      3. Meal allowances:
         • Standard: Dinner and next day's breakfast
         • Additional: 20% of per diem for breakfast (departure before 7am)
         • Additional: 80% of per diem for dinner (return after 7pm)
2. Additional Reimbursable Expenses
   1. Passport fees
   2. Visa fees
   3. Currency conversion costs
   4. Laundry charges (extended stays only)
   5. Departure taxes
   6. Airfare trip insurance (RF only)
3. Travel Requirements and Precautions
   1. For countries with U.S. State Department warning levels 3-4:
      1. Written approval required from campus operations manager/designee
      2. Notification must be sent to campus president
   2. Document requirements vary by destination country. Standard travel policies apply with modifications:
      1. Continental travel: One travel day allowed
      2. Intercontinental travel: Two travel days allowed
4. Expense Reporting
   1. Required documentation:
      1. Paid receipts
      2. Credit card transaction records (recommended for accurate reimbursement)
      3. Without credit card records, currency conversion rates obtained from official currency converter by date