Security & Codes

Account Security

Account number access varies based on assigned security permissions.

If there are any changes to the cardholder's funding source, the approving supervisor must notify the Card Services Department.

• Standard procedures:
  1. Obtain a Cardholder Application/Change Form.
  2. Complete all applicable sections.
  3. Submit the form to the Card Services Department.
  4. Hospital account-funded purchasing cards require explicit hospital administration approval for override requests.

PCard certification may generate error messages such as "Insufficient Funds" or "No Override Allowed."

• Standard Procedures:
  1. Complete the override request form.
  2. Submit the form to Card Services for processing.
  3. Hospital account-funded purchasing cards require explicit hospital administration approval for override requests.

Object Codes

Specific object codes are restricted for PCard transactions.

View Valid Object Codes here (PDF).

• Object Code 530010 (Office Supplies) is invalid for PCard Transactions.
• Office Supply Purchases - (Effective January 24th, 2024):
  1. Office supplies cannot be purchased using a PCard.
  2. All office supply orders must be processed through WB Mason.
• How to Order Office Supplies:
  1. Contact the Purchasing Department for:
     • Ordering procedures.
     • Department-specific instructions.
     • Account setup information.