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Express Mail & Parcels

FedEx, USPS Express Mail, UPS, and Same Day Couriers

All express services are coordinated through Mail Services that enables all departments to share the available discounts and simplifies the billing process. Departments shall bring the express mail piece to the Central Mail Services unit along with a signed purchase requisition. Contact Mail Services Supervisor (link) or Ext 1175 for guidance in determining (based on your package type, delivery needs, and destination) the most cost effective and expedient express service options available.

NOTE: Returns or Outbound Shipments involving State-funded procurement discrepancies or Equipment for repairs and handled by Central Receiving & Stores and must follow the Outbound Shipment procedure. Complete the Outbound Shipment Form.

Using FedEx  

  • FedEx is currently the New York State OGS contract vendor for Domestic Express and Ground Deliveries and has demonstrated quality performance at lower pricing . FedEx also provides Express and Economy International Courier Services.
  • DHSU Mail Services has FedEx shipping supplies and airbill forms available. 
  • Express airbill sample instructions (link) - Reference field must use 8 digit State Acct#, full RF Account #, or applicable assigned DHSU affiliated entity account#. Sample is a UPS label, but all couriers have similar forms that do change over time. To ensure next day delivery, bring your UPS envelopes and packages to either:
    1. DHSU Mail Services (UH Rm B-530D) no later than 4:45pm. Scheduled pick-up time is Mon-Fri 5pm.
    2. A FedEx Drop Box is located at Mail Services entrance (UH Rm B-530A). Pickup time is Mon-Fri 5pm. Alternate FedEx drop-off locations:

Biotech Incubator curbside FedEx Drop Box at 760 Parkside Ave. 

FedEx Drop box locations in Brooklyn (link)

      • Your box/ envelope must fit in the Drop Box slot.
      • Include on your shipping label your 8 digit State or full RF Account # in the FedEx Airbill “Reference Number” field; FedEx will not pickup items without a “Reference Number” filled in.

Other courier providers below can be utilized with State funds only where specific needs apply such as USPS (required for destination PO BOX#s), or where FedEx service to a specific destination is less reliable, or where a destination requires use of an alternate specific courier.

UPS (United Parcel Service) and United States Postal Service (USPS) 

In cases where a destination requires use of alternate couriers.

  •  USPS: Is REQUIRED for all express services to a Post Office Box (P.O boxes) as well as Military Service related destinations. Items must be processed by/ at DHSU Mail Services.
    • Last pick-up for USPS Express Mail is Mon-Fri 4pm SHARP!
  • UPS: Used when your outbound express shipment is to destinations where FedEx has known unreliable performance, or where a recipient requires use of UPS.  The Internal Billing Reference # field MUST have the applicable department's 8 digit state acct funding, or affiliate's account) that is paying for the shipment. Mail Services has UPS shipping labels and supplies for DHSU's centralized UPS account.