Travel Card
(TCard)

The SUNY Downstate Travel Card (TCard) is a corporate-pay Visa card issued by J.P. Morgan Bank. It is specifically designed to cover all travel-related expenses for university employees while on official business, reducing the need for out-of-pocket spending and personal reimbursements.

Key Contact

Getting Started

Follow these four steps to get a card.

Eligibility Check

To be a cardholder, you must have:

A Downstate.edu email address
Internet/computer access
A valid record in the SUNY Portal, including a valid N#

Travel Approval

Applications for Hospital-Funded Travel require departmental and mandatory Hospital CFO endorsement.

Hospital Finance Approval

Applications for Hospital-Funded cards require departmental and mandatory Hospital CFO endorsement.

Card Issuance

Once verified, pick up your card and sign the User Agreement to activate.

Quick Actions

TCard Forms

Application and Agreement forms

Submit Expense Reports

Monthly Transaction Reconciliation

Employee Expense Reimbursement

Get Reimbursed for Out-of-Pocket Travel Expenses

Card Usage Guidelines

TCard Policy, Effective 7/1/2026

Allowed Expenses

Airfare & Rail tickets
Conference registration fees
Hotel lodging & taxes
Rental cars & business fuel
Tolls and parking

Strictly Prohibited

Personal meals or items
Travel insurance (covered by NYS)
Alcoholic beverages
Cash advances or ATM use
Gas for personal vehicles

Note regarding Meal Reimbursements:

Travelers with meal receipts are reimbursed up to the maximum amount of the meal per diem allowance (Method 2) specified for the particular area related to the travel destination. The meal per diem allowance is apportioned for breakfast and dinner. Please refer to the Guide to Financial Operations Chapter XIII, Section 4.D for current meal breakdowns. Day trip meal reimbursements are reportable as income to the IRS.

Travel Card(TCard)

Sharon Williams