Procurement Card (PCard)

Certification and expense report submissions for PCard are due on the 10th of every month.

All card type package submissions must include the following in this order:

1. [PCard only] Certification Page, signed and dated by both Cardholder and Cardholder’s Supervisor.
2. J.P. Morgan Bank Statement.
3. Purchase requisition, approved and dated prior to the purchase of the item, with all applicable required documents, such as quote, invoice, proof of receipt. Requisitions with support must be ordered to match the order that the transactions appear on the J.P. Morgan Bank Statement.

Important "Ship to" detail instructions and tips (detail link)

When placing a PCard funded order online or by telephone that involves a shipment to Downstate, be certain to include accurate PO# = CCNN-NNN-NNN, where N is the department's normal Req.

All Downstate incoming Shipments - ALL funding sources including ‘No-Charge’ (PO#=NC) shipments received through Central Receiving must be in the following format (note required fields):

SUNY Downstate (DHSU, UHD, or affiliate's company acceptable)
Recipients Name or Dept; Building and Room # (REQUIRED)
445 Lenox Rd
("450 Clarkson Ave" is OK
445 Lenox Rd better helps drivers since the CRec entrance is on Lenox Rd)
Brooklyn, NY 11203-2098
PO#: _______________ (REQUIRED)

• The PO# must appear somewhere on the shipping label (any reference field). See Downstate's PO#@ formats.
• All shipments must have a packing list attached to the OUTSIDE of each package (or to the outside of palletized shipments).