Property Control

We're more than a barcode!

The Property Control department provides a means for uniform reporting and controlling of capital assets purchased by all departments at Downstate Health Sciences University utilizing the SUNY-wide computerized database, previously called the Property Control System (PCS) and now called the Real Asset Management (RAM) system. RAM provides the asset record and depreciation calculation basis for several financial reporting and compliance systems pursuant to NYS Finance Law, Federal Sponsored Research accreditation, as well as cost reporting upon which hospital reimbursement rates and sponsored research overhead rates are determined. The department also provides guidance and assistance on any asset related issues, including new acquisitions, transfers, physical inventories, as well as manages all surplus of assets and final disposition.

Planning a new equipment purchase? It often requires more detailed and coordinated planning. See the DHSU Procurement - Equipment Purchase planning tips.

DHSU Surplus Availability:

Surplus items are posted here

If you are interested in surplus items and they are replacing existing equipment, please complete a Report of Surplus Property Form so the movers can deliver the newly acquired asset and remove the surplus asset at the same time.

Click on the Forms Link in the above menu to get electronic copies of the necessary form(s).


Statewide Surplus Availability:

Mission Statement

Department of Administrative Services: Consolidated service units at a contiguous location to the extent practical, and commonly known as “Downstate Depot,” that currently includes: Central Receiving, Central Stores, Quick Copy Center, Mail/Messenger, Warehouse, and Property Control, providing:

Frequently Asked Questions

Complete Report of Surplus Form (PDF) and mail to Box 82 or fax to extension 1131.

Complete Equipment Transfer Form (PDF).