Appointment Renewals
Maintaining Faculty Appointments Through Timely Renewal
Certain faculty appointments are made for a defined period and require periodic review and renewal. The appointment renewal process helps ensure that faculty appointments remain current, accurately reflect departmental needs, and continue to support the College of Medicine's educational, research, clinical, and service missions.
Renewal does not occur automatically. Departments should initiate renewal requests sufficiently in advance of the appointment expiration date to allow adequate time for review and approval. Term appointments may be renewed or changed through the appropriate institutional process, while notice and review rights related to non-renewal are governed by applicable policies and the UUP Agreement.
When Is a Renewal Required?
Renewal may be required for appointment categories that are approved for a specified term.
Examples include:
- Term appointments
- Temporary appointments, when continuation is appropriate
- Voluntary faculty appointments
- Affiliate appointments, where applicable
- Other time-limited appointments
The applicable appointment letter and institutional policies determine the duration of each appointment.
Voluntary Faculty Renewal
Voluntary faculty appointments follow a standardized institutional reappointment cycle.
Departmental rosters are provided to Department Chairs for review. Chairs identify voluntary faculty members who continue to maintain an active academic relationship with the College and are in good standing, and submit the completed roster to the Dean's Office for review and signature. The standardized reappointment cycle runs from September 1 through August 31.
Related Page
Voluntary & Affiliate Appointments →
Department Responsibilities
Departments play an important role in ensuring appointments remain current.
Responsibilities include:
- Monitoring appointment expiration dates
- Evaluating continued departmental need
- Reviewing faculty responsibilities
- Preparing renewal documentation
- Obtaining departmental approvals
- Submitting renewal requests on time
Early planning helps prevent interruptions in faculty appointments and allows sufficient time for institutional review.
Frequently Asked Questions
Do all faculty appointments require renewal?
No. Renewal requirements depend on the appointment category and the terms established at the time of appointment.
How far in advance should renewals be submitted?
Departments should begin the renewal process well before the appointment expiration date to allow sufficient time for institutional review and approval.
Are voluntary faculty appointments renewed differently?
Yes. The annual reappointment cycle for voluntary faculty, with departmental rosters provided to Department Chairs for review and submission to the Dean's Office.