Posting Policy

 

Policy Statement

It is the policy of the State University of New York (SUNY) and SUNY Downstate Health Sciences University (SUNY Downstate) to ensure that recognized student organizations, university programs, departments, and units that want to share information about upcoming events and activities are able to do so through various means of communication, including flyers and posters.   

Rationale

SUNY Downstate Health Sciences University reserves the right to manage posting and advertising on its campus in order to maintain an orderly and attractive venue, to make event information accessible to the SUNY Downstate community, and to ensure that events and programs that are advertised comply with institutional policies and procedures. 

 

Applicability of the Policy

This Policy sets forth the requirements for all student organizations, university programs, departments, and units recognized by SUNY Downstate Health Sciences University that wish to post items on campus general-use bulletin boards. This Policy does not apply to bulletin boards that are reserved for specific departments, offices, or organizations whereby posting generally requires permission of that group.

For policy on entities and individuals who wish to use SUNY Downstate Health Sciences University’s facilities for other than approved college-sponsored academic, administrative, and extra-curricular activities, please refer to Facilities Use Policy.

 

Procedures

Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, etc., promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and contact information, must include the contact information for any students who may contacted for reasonable accommodations inquiries. Any promotions for events not sponsored by SUNY Downstate must clearly indicate the sponsoring group and contact information for the organizer with a designation that explicitly indicates that the event is not sponsored by SUNY Downstate.

 

Use of Student Organization & Student Life Bulletin Boards

Only registered student organizations and academic/administrative departments may use student organization bulletin boards, academic/administrative bulletin boards, or post notices on SUNY Downstate  property.

1. 1. All posters/flyers must be hung on designated bulletin boards ONLY.
   2. All posters/flyers must be removed by the sponsoring organization within 48 hours after the event has taken place.
   3. On bulletin boards, masking tape, thumb tack and staples may be used.
   4. All posters/flyers must conform to public standards of “good taste” and may not be discriminatory or offensive.

“Open” or “non-designated” bulletin boards may be used by members of the SUNY Downstate  community but must conform to the following:

1. 1. All notices must be hung on the designated bulletin boards ONLY;
   2. All notices must be date stamped with the date they are hung or the date of the event. The notice must be removed within one (1) month of posting (e.g. apartment rentals, book sales) or within 48 hours of the event;
   3. Only masking tape and thumb tacks may be used on bulletin boards;
   4. All posters/flyers must conform to public standards of “good taste” and may not be discriminatory or offensive.

Any violation of this policy will result in the removal of the posting; any damages to SUNY Downstate property from the posting will be charged back to the sponsoring group and/or individual.

 

Prohibited Postings

Prohibited posting activities include without limitation: posting of promotional flyers or leaflets on doors, windows, trees, light poles, vehicles, bus stops, indoor and outdoor walls and in elevators; promotion of events that advertise alcohol or drugs or any event that violates the law and/or the SUNY Downstate Rules of Student Conduct;  chalking of buildings, sidewalks, or roadways; any promotional material not endorsed by a student organization, SUNY Downstate  program, department and/or unit.

Postings may not be placed over current/valid postings of other organizations, and students are prohibited from removing or tearing down current/valid postings of other organizations. Multiple postings in the same location are prohibited.

Items posted that do not follow the Policy guidelines will be removed.  Repeated violations will result in a loss of posting privileges and possible disciplinary action.

 

Contacts

Questions related to the daily operational interpretation of this policy should be directed to: Office of Student Life or the Office of the Vice President for Student Affairs, studentaffairs@downstate.edu 

 

Last Updated: 8/9/2024