Student Location Procedure

Determination of Student Location for State Authorization and Program Licensure Disclosures

Background

These procedures outline how SUNY Downstate Health Sciences University determines student location to comply with federal regulations on state authorization (34 CFR 600.9) and disclosure of information about licensed programs (34 CFR 668.43). These procedures do not apply for any other determination of student location, including tuition residency, IPEDS reporting, or other purposes. 

Procedure

For purposes of state authorization and disclosure of information about licensed programs, SUNY Downstate determines a student’s initial location based on the reported permanent (“home”) address on the application for admission.

Following registration in courses, SUNY Downstate determines a student’s location based on the address information in the student information system. Students living on campus are determined to be located in New York State. Determination of student location for all other students is based on reported local address and then permanent (“home”) address if a local address is not entered or missing.

Students are required to maintain an accurate permanent (“home”) and local address in the student information system.

This determination of location differs from determination of residency, which is a SUNY policy set for the purposes of determining eligibility for in-state tuition at SUNY state-operated campuses. More information about the determination of residency can be found on the NYS Residency page within the Student Financial Aid website.

Relevant Standards, Codes, Rules, Regulations, Statutes, and Policies 

Licensure Disclosure Statement Regulation: 34 CFR 668.43(a)(5)(v) (https://www.federalregister.gov/d/2023-22785/p-1961)

Student Location Determination Regulation: 34 CFR 600.9(c)(2) (https://www.ecfr.gov/current/title-34/part-600/section-600.9#p-600.9(c)(2))

 

Last Updated: April 8, 2025