I.D. Cards

Updated 8/9/2024

 

Policy Statement

It is the policy of the State University of New York (SUNY) to issue identification cards to students, faculty and staff at its campuses. SUNY Downstate Health Sciences University (SUNY Downstate) requires all students, faculty, staff, volunteers, contractors, or any other individual authorized to be on campus to carry a valid SUNY Downstate identification card and wear the card visibly on their person at all times to ensure the safety of the entire campus community.

Applicability of the Policy

The identification card must be worn visibly on their person at all times while in any campus location or outdoor facility and presented or surrendered upon request of a duly authorized SUNY Downstate official, including but not limited to residence hall staff, University Police, public safety personnel posted at the building entrances, Student Affairs staff, and students, contractors, or other staff authorized by SUNY Downstate to supervise campus events, activities, and residence halls. Individuals may be required to reveal their faces to confirm identity when needed to maintain campus safety or security. Upon request, individuals must show all identifying information shown on the card and/or surrender the card to the requesting official.

The identification card is also necessary on campus to use various services such as the student health center, gymnasium, library, etc., and must be used to enter any campus building or facility (by either visibly showing the card or scanning the card at an entrance where scanning is available, and/or both).

Intentional and deliberate refusal to present or surrender an identification card upon request by SUNY Downstate official; alteration or falsification of data on an identification card; creation and/or distribution of falsified identification cards; using an identification card to impersonate others; or refusal to reveal one’s face to confirm identity; are violations of this Policy and may result in disciplinary action.

Any person not wearing on their person while on campus or who fails to produce an updated, validated identification card when requested, is assumed not be a member of the campus community; and if the situation warrants, may be asked to leave campus and be charged with trespassing, or charged with a violation of SUNY Downstate Policy.

SUNY Downstate students or individuals involved in any SUNY Downstate sponsored educational or training program who are assigned to a rotation, experience, or placement at a partner facility must comply with the policies on identification of that partner facility during their experience there, including wearing, presenting, and surrendering their SUNY Downstate identification and/or the partner facility’s duly issued identification to an authorized official of that facility acting within their authority, as described above. Persons failing to do so may be subject to disciplinary action by SUNY Downstate.

Procedures

It is the individual’s responsibility to replace the identification card if it is confiscated, stolen, lost, bent, broken, or worn beyond the point of readability by SUNY Downstate officials and/or card readers used by SUNY Downstate. Replacement cards may be obtained at the I.D. Office, in accordance with posted fees.

The individual to whom the identification card is issued is entirely responsible for its use or misuse. Individuals must not lend their identification cards to any other persons.

SUNY Downstate identification cards are provided for appropriate identification use and access to buildings and services.  The cards are non-transferrable and are valid as long as the holder continues their specific affiliation with the campus.  A SUNY Downstate identification card is to be used only by the person to whom it is issued.  Lost or stolen cards should be reported immediately to the University Police Department.

SUNY Downstate is not liable for any charges or other damages incurred if an Identification card is lost and used by another.

 

Last Updated: August 9, 2024