Library Information Commons Access

The Library Information Commons (LIC) is accessible during staffed hours.

Borrowing Privileges

Holders of current SUNY-Downstate ID cards:

Register online on the library website or at the Access Services Desk for borrowing privileges during regular Circulation Desk hours. At the Circulation Desk you will be asked to fill out a library registration form and your SUNY-Downstate ID card number will be entered into our computers. A profile will be created for you based on the information provided on the registration form.

Individuals who are not holders of current SUNY-Downstate ID cards:

Library subscriptions are available at a cost of $300 per year or any part of a calendar year where the cost is prorated quarterly. Inquire at the Circulation Desk, Monday – Friday, 9:00AM – 5:00PM.

Holders of current SUNY-Downstate ID cards seeking access to other libraries:

Alternate access to other libraries will be arranged by request and by appointment. Contact the Head of Access Services, Monday – Friday, 9:00AM – 5:00PM at (718) 270-7404 or at the Circulation Desk.

Please note that not all SUNY ID cards enable library privileges. Please contact the Head of Access Services or the Assistant Director of Resource Management during regular business hours (Monday through Friday from 9am to 5pm) should any questions arise.

Loan Periods

Books, Journals, Reserves & Study Rooms

Patrons who are eligible to borrow must present a valid SUNY-Downstate ID at the Access Services Desk. This procedure inputs individual patron records into the library's automated system, which then maintains an accurate accounting of all current borrowing and related transactions between the patron and the library.

  • Books circulate for 3 weeks and may be renewed Only Once for an additional 3 weeks.
  • Journals circulate for 4 hours only (Older than 30 days). Journals less than 30 days old do not circulate.
  • Reserve and Special Reserve Materials circulate for 2 hours. Reserve materials CANNOT be taken out of the library.
  • Study Rooms circulate for 2 hours only. Dry erase markers, erasers and board cleaner are available and can be checked out when study rooms are checked out.


Books, Journals, Reserves & Study Rooms
  • Books accumulate a fine of $0.50 per day late.
  • Journals accumulate a fine of $5.00 per hour late.
  • Reserve materials accumulate a fine of $2.00 per hour late.
  • Study Rooms accumulate a fine of $5.00 per hour late.

Items not returned to the library will accrue a max fine of $25.00 per item.

If an item is lost, there will be a $20.00 handling charge in addition to the cost to replace the borrowed item.

Fines and fees are payable at the bursar's office, with a payment printout from the Access Services Desk.

Study Rooms

Group Study Rooms

There are three group study rooms available on the second floor of the library. Keys to these rooms may be checked out from the Circulation desk for a period of 2 HOURS. Rooms are issued on a first come first served basis. Renewals are not allowed. Holds cannot be placed for rooms. Food and beverage restrictions apply as in the rest of the library. Keys to these rooms must be returned to the Circulation desk when the 2-hour timeframe expires. Keys not returned will incur a fine of $5.00 per hour.

Collection Guidelines

The library is committed to providing those information resources that support the goals of the College of Medicine, the College of Nursing, the School of Health Professions, the School of Public Health, the School of Graduate Studies and the clinical and research staff of Downstate Health Sciences University.


Materials are acquired to support the following:

*Academic requirements of the campus

*Clinical applications


*Health Care administration

*Professional development of staff


Selection is made by the Collection Development Manager with input from the faculty, staff and students.

Resources are mainly electronic with very limited print.

Food and Drink

The collection of the Medical Research Library of Brooklyn covers more than 200 years of science, medicine and related disciplines. We closely monitor the Library's environment to preserve the materials, and we ask users to help us by not bringing into the Library food and beverages which can damage materials and attract vermin such as roaches, mice and ants.

Please plan a food break outside the Library as part of your routine of study. Food may not be eaten anywhere in the Library.

No food delivery, take-out, cafeteria food on trays, or meal preparation is permitted in the Library.

Staff routinely patrol the Library and may direct users to leave if they observe food being consumed.

Beverages in Library-approved, spill-proof containers are permitted throughout the Library and the Learning Resource Services area.

Cans, soda and juice bottles or paper cups with plastic tops may not be brought into the Library.

Lost and Found

There is currently no lost and found located in the library.

Items such as keys, diskettes and prescription glasses will be held at the Access Services desk for a short period of time. Items of value of $20.00 or more such as wallets, credit cards, jewelry, prescription medication, etc., that are turned over to Library staff are immediately turned over to Public Safety, x2626.

The responding Public Safety Officer will record the following information:

  • How property was obtained i.e. Date, time, name of finder, location found.
  • A complete description of property: make, model, serial number, if any.
  • A "Receipt of Property" form is filled in which specifically lists all items inventoried; the form is signed by the officer and finder. The finder will receive a receipt for property turned in.

In addition to other administrative responsibilities, Public Safety will attempt to notify the owner that his/her property has been recovered.

Vandalized Materials

  1. The Library is charged with insuring access to information for its patrons. The collection of the Medical Research Library of Brooklyn covers more than 200 years of science, medicine and related disciplines. We closely monitor the Library's environment to preserve the materials, and we ask users to help us preserve the collection as well.
  2. When materials are intentionally, mutilated or abused, the information contained therein is no longer, either in whole or in part, in the collection.
  3. In order to preserve the Library's materials, the following policy is in effect:

Individual/s caught mutilating or abusing Library materials are subject to a fine plus a processing fee, based on the current replacement costs, if identifiable. A minimum fine of no less than $150 plus $50 for each item that can be replaced will be imposed.

Further, at the discretion of the University, the offending individual(s) will be prosecuted to the full extent of the law.


Printing is available in the Library and Advanced Learning Resource Center. The print jobs from all computers in the Library and LRC are sent to assigned laser printers where paper and toner are replenished by library staff. There is a fee for all printing in the Library and the LRC. The service uses a Debit card that costs $1.00 and may be purchased at one of the machines available on the first floor of the Library or in the ALRC. The cost for printing is $0.15 per page for black and white and $0.75 per page for color printing. Instructions are available at all workstations and print stations.

The library staff is committed to supporting end-user searching and document processing activities, which are directly related to curricular assignments, school programs, or Downstate-endorsed student writing or graphics projects. Neither staffing nor equipment configuration has been arranged to meet the needs of customized or personalized printing.


Monographs that instructors want to be put on special reserve must be brought to the Circulation Desk and a Special Reserve Request form must be filled out. The monograph(s) will be put on special reserve for the time period specified on the special reserve request form. After the reserve date has expired, the item(s) will be removed from special reserve and the instructor will be contacted so that the item(s) can be picked up.

Monographs owned by the library can be placed on special reserve by the class instructor(s). Monographs must be pulled from the shelf by the instructor and brought to the Circulation Desk along with a special request form. After the reserve date has expired the item will be removed from special reserve and placed back on the shelf.

The library DOES NOT place items on electronic reserve. Copies of journal articles, book chapters CANNOT be placed on special reserve to be checked out.

Lost ID Cards

Downstate Identification Cards that are found in the Library will not be held in the Library, in compliance with SUNY and State privacy regulations.

All Downstate Identification Cards that are found in the Library are immediately placed in an envelope with a notice stating where the card was found and what time it was found. The envelope is sealed and given to University Police.