Healthstream Learning Management/Active Directory Workflow

By Office of Communications & Marketing | May 1, 2025

Dear Faculty, Staff, Fellows/Residents, and Students:

We’re thrilled to announce the completion of our newly updated Learning Management Platform, Healthstream!

You may already be familiar with the system, but we are rolling out some exciting new features and functionality as well as system integration with Downstate Human Resources Information Systems (HRIS) data.

Part of the re-design will require a new workflow for Active Directory account creation (the issuance of NetID and email).

Effective immediately, workforce members hired through the following Downstate affiliated entities will automatically transmit employment data/details to Information Services for NetID account creation and Healthstream learner profile enrollment. This includes:

• Downstate Department of Human Resources for State employees
• Medical Board Office for credentialed providers
• Graduate Medical Education Program for residents
• Downstate Health Physicians for physician practice plan employees
• Research Foundation for RF employees
• Registrar for College of Medicine, College of Nursing, School of Health Professions, School of Public Health, School of Graduate Studies students

For most on-boarding, Department Administrators will no longer need to request network access or Healthstream enrollment for new employees; this will be done seamlessly. Workforce learners will access the platform through single sign on, password-free authentication. However, Department Administrators will still need to submit requests to IT for network access for the following categories of users: agency nurses, temporary staff, resident rotators, contractors/vendors, and Sodexho workers. Additionally, specific information system access requests (i.e. HealthBridge) should continue to follow the current process.

Supervisors will have a “My Team Dashboard” within Healthstream showing all reporting employees and at-a-glance tracking of outstanding training assignments.

As the campus was advised, outstanding assignments were purged during the system re-design. In the coming weeks, learners may receive notifications for reinstated assignments as they are brought back online.

Employees can access the site in the ‘Faculty & Staff Resources’ section at Downstate.edu.

We’re confident that Healthstream will enhance your learning experience and support our collective mission to deliver excellence in education, research, and healthcare.

If you have questions or need assistance, please reach out to compliance@downstate.edu.

Tags: Internal Communications