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SUNY Downstate Health Sciences University

Payroll / Time and Attendance

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Time & Attendance INFO
Phone: 718-270-1139
Fax: 718-270-4143
MailStop: 10
Email: eMail Payroll
Location: EB Room B-007
Hours: M-F 9am to 5pm, Walk-ins 10am to 3pm, except holidays
Director: Jennifer Del Rosario,
Asst Director: Patricia Ralph,
AVP: Craig Campbell,

Forms and Documents


State employees are Paid Bi-Weekly on Wednesdays for work performed two weeks earlier; Each pay week begins on Thursday and ends on Wednesday. Students are paid on alternate Thursday.

The Salary Factor for calculating biweekly Bi-Weekly check salary is based upon the number of workdays in the state fiscal year. Dividing your annual salary by 26 will not give you the correct biweekly salary total. The salary factor use is .038356 (for leap year is .038251):

Full-time employees: Base Salary X Factor

Part-time employees: Base Salary X Factor X Percentage of obligation (FTE) 

Tax Information

Change of Address: Status changes (marital status, phone number, address, social security number, etc) can be made by completing a Personal Data Update form and attaching legal documentation. This form can be obtained from the internal HR website at Send completed form and documents to: and use eMail Subject Line = Employee Status Change. Some status changes may require employee to visit to DHR in person.

  • If you are changing your address TO or LEAVING the 5 boroughs of NYC (Brooklyn, Bronx, Queens, Manhattan, and Staten Island), you will need to complete a new W4-Form and IT-2104 Form (e.g. From NJ to NYC, or FROM NYC to NJ).
  • If you have any questions, feel free to contact Payroll at ext. 1139 or email

We went live as a campus as of December 5, 2017 with NYS Payroll Online. Please see the NYS Payroll Online Flyer and in the Training Resources review the NYS Payroll Online Self Service presentation.

Tax for Lump Sum Payments: Supplemental wages are generally taxed using the Optional Flat Rate Method (flat 25%). The MC Merit Award has been determined to be supplemental wages and will be taxed using this method. The SUNY Discretionary Award (Earnings Code "SMR") is taxable income subject to employment and income taxes and will be taxed using the Supplemental Optional Flat Rate Method.


Tax Forms

W2 Forms are mailed from NYS-Albany to the employee's address on file on or before January 31 of each year.

Non-Resident Aliens Forms:


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