Find A PhysicianHome  |  Library  |  myDownstate  |  Newsroom  |  A-Z Guide  |  E-mail  |  Contact Us  |  Directions

SUNY Downstate Health Sciences University

HIPAA - Health Insurance Portability and Accountability Act

Workforce Confidentiality - Safeguards for Protected Health Informations

As a member of Downstate's Workforce, it is your responsibility to safeguard the confidentiality of Protected Health Information (PHI).




Click here to print the HIPAA Safeguards Tutorial

Print Icon 

Thumbnail document

Quick Reminders

  • Never Share Passwords
  • Properly and Securely Dispose of PHI
  • Never Leave PHI Unattended
  • Encrypt PHI Whenever Possible - Always When Transmitting Over Internet or Taking Offsite
  • Don't Discuss Care in Public Areas
  • Follow Guidelines When Using Portable Devices
  • Review Chart for Patient Consent Before Discussing Care with Visitors
  • Immediately Report Lost or Stolen PHI
  • Follow Minimum Necessary Guidelines

pointing finger


Faxing PHI

When faxing protected health information, be sure to follow Minimum Necessary Guidelines and to always use DMC's Fax Cover Page

Report Lost or Stolen PHI

hipaa whistle

All workforce members must report lost or stolen protected health information IMMEDIATELY!  Reports can be made to the Compliance Line:

(877) 349-SUNY (7869) – Toll Free, 24-hours-a-day, 7-days-a-week; or

Click here for the Compliance Line Website to make a report via the web.

Or, report directly to the Office of Compliance & Audit Services at (718) 270-2095.