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SUNY Downstate Medical Center

Faculty Student Association

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FSA Business Office
Web feedback welcomed. Didn't find what you needed, or a broken link? eMail us.
Phone: 718-270-3187
Fax: 718-270-3845
MailStop: 1219
Location: Student Center
450 Clarkson Avenue
Rm 2-09
Hours: M-F 9am to 5pm, except holidays
Email: FSA Business Office Team eMail

Student Activity Fee (SAF)

Related Documents for DMC's Student Councils and Clubs

PDF format eForms - Always return to this page when initiating a new blank form to ensure using the most current updated form.

 

SAF Most Frequently Used Forms:

Payment Request Form FSA001.

Form Instructions for SAF Account Holders

Cafe 101 SAF Catering Order form (Excel). To order catering services for your club's events. Using this form eliminates the need for a separate FSA Payment Form

Student Center Soda and Supply Order Form. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form

SAF Council Account Authorized Signature Change Formused when officers/ authorized signators change during the year.

SAF Account Authorized Signature Revision Form to update the authorized signators for Student Council Accounts.

SAF Student Council Meeting Attendance Form / Template. Can be used by any SAF Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form. Can be used by any student club or organization.

Meeting Minutes Guidelines. Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

 

Constitutions / Bylaws:

CHRP,  GSSC,  MSC,  NSC,  RHC,  SPH,  SCGB,  UC,

UC Constitution proposed 2017 and UC Club Budget Funding Guidelines

Councils considering amendments to their certified constitutions are urged to review the desired changes with FSA in advance of presenting them for a Council vote. This better assures the amendments will be subsequently certified on behalf of the campus.

Clubs and Organizations:

SAF Registered Clubs & Organizations with Current Officers - Shows all current registered student clubs and  organizations with current officers. In order to receive SAF funding, a current approved registration is required (Registration form is below). Submit officer updates as they occur.

Questions? and to submit completed forms: Student Activities Office - Amy Urquhart (eMail link).

SAF Club Org or Event Attendance Form

Club & Org Registration Form. Clubs and Organizations must REGISTER EVERY academic year to be sanctioned by the campus. Must update registration as changes occur. 

Club & Org Funding Request Form. To request funding from a Student Council.

Club & Org Monthly Activity Report Form: To report your club's monthly activities to the Student Activities Office.

Club & Org Service Learning Form: All funded Student Clubs and Organizations must complete a minimum of TWO service learning projects. Use this form to report your service learning project plans.

Soda and Supply Order Form. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form.

Room Reservation Form. To request and reserve use ANY DMC facility/ space. Complete and submit to Student Activities Office (eMail link) who coordinates all student clubs & orgs reservations.

FSA Entertainment Agreement Template. For student events when funding an entertainer at an event.

Financial Documents:

FY2019 Most Recent Fiscal Year to Date (YTD) Actual Reports:  FY2019 covers 6/1/18 to 5/31/19. Click on desired Council acronym.

CHRP, GSSC, MSC, MSC-SNS, MSC-YBK, NSC, RHC, SCGB, SPH, UC

 

2019 "Current Year" SAF Council Certified Budgets: Click on desired Council acronym.

CHRP, GSSCMSC General Funds, MSC-SNS, MSC-YBKNSC, RHC, SCGB, SPH, UC

SAF Account Authorized Signature Revision Form to update the authorized signators for Student Council Accounts

 

SAF Council Budget Planning RESOURCES and TOOLS:

Used by Student Councils to submit their annual student activity fee budget, or to submit revised budgets during the year. Budgets are due in May of each year.

Meeting Minutes:

Current Year Student Council Meeting Minutes All DMC Student Council meeting minutes.

Meeting Minutes Guidelines. Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

SAF Council Meeting Attendance Form / Template. Can be used by any Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form: For general event attendance records (attach to Food-Beverage-Events payment forms) 

Other SAF Resources and Documents: