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SUNY Downstate Health Sciences University

Faculty Student Association

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FSA Business Office
FSA Service Hotline (24/7): 718-270-2900
Phone: 718-270-3187
Fax: 718-270-3845
MailStop: 1219
Location: Student Center
394 Lenox Rd
Rm 2-09
Hours: M-F 9am to 5pm, except holidays
Email: FSA Business Office Team eMail

Student Activity Fee (SAF)

Related Documents for DMC's Student Councils and Clubs

  • Student Leadership Training Presentation; All Council and Club Officers need to know this material! Sessions are held in Fall and Spring; eMail Student Life for next Presentation. 
  • FSA Fiscal Year (FY) starts on June 1 of each year and ends on May31. Thus, FSA "FY2019" ends on May 31, 2019 ...and ... FSA "FY2020" begins on June 1, 2019.

Click on the categories below to expand detail of that category.

SAF Most Frequently Used Forms:

PDF format eForms - Always return to this page when initiating a new blank form to ensure you're using the most current updated form.

Payment Request Form FSA001.

Form Instructions for SAF Account Holders

Cafe 101 SAF Catering Order form (Excel). To order catering services for your club's events. Using this form eliminates the need for a separate FSA Payment Form

Student Center Soda and Supply Order Form. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form

SAF Council Account Authorized Signature Change Formused when officers/ authorized signatures change during the year.

SAF Account Authorized Signature Revision Form to update the authorized signatures for Student Council Accounts.

SAF Student Council Meeting Attendance Form / Template. Can be used by any SAF Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form. Can be used by any student club or organization.

Meeting Minutes Guidelines. Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

 

Constitutions / Bylaws:

CHRP,  GSSC,  MSC,  NSC,  RHC,  SPH,  SCGB,  UC,

UC Constitution proposed 2017 and UC Club Budget Funding Guidelines

Councils considering amendments to their certified constitutions are urged to review the desired changes with FSA in advance of presenting them for a Council vote. This better assures the amendments will be subsequently certified on behalf of the campus.

Clubs and Organizations:

SAF Registered Clubs & Organizations with Current Officers - Shows all current registered student clubs and  organizations with current officers. In order to receive SAF funding, a current approved registration is required (Registration form is below). Submit officer updates as they occur.

Questions? and to submit completed forms: Student Activities Office - Amy Urquhart (eMail link).

SAF Club Org or Event Attendance Form

Club & Org Registration Form. Clubs and Organizations must REGISTER EVERY academic year to be sanctioned by the campus. Must update registration as changes occur. 

Club & Org Funding Request Form. To request funding from a Student Council.

Club & Org Monthly Activity Report Form: To report your club's monthly activities to the Student Activities Office.

Club & Org Service Learning Form: All funded Student Clubs and Organizations must complete a minimum of TWO service learning projects. Use this form to report your service learning project plans.

Soda and Supply Order Form. To order soda and common event supplies for Club events. Using this form eliminates the need for a separate FSA Payment Form.

Room Reservation Form. To request and reserve use ANY DMC facility/ space. Complete and submit to Student Activities Office (eMail link) who coordinates all student clubs & orgs reservations.

FSA Entertainment Agreement Template. For student events when funding an entertainer at an event.

Financial Documents:

FSA Fiscal Year (FY) begins on June 1st of each year and ends on the following May31st. Thus, FSA "FY2019" ended on May 31, 2019 and FSA "FY2020" begins on June 1, 2019.

 

FY2019 Most Recent Fiscal Year to Date (YTD) Actual Reports:  FY2019 covers 6/1/18 to 5/31/19. Click on desired Council acronym.

CHRP , GSSC, MSC, MSC-YBK, NSC, RHC, SCGB, SPH, UC

  • SAF Report Instructions (link). Each Council's report starts with a summary page showing accounts in Account Title alphabetical sequence, then follows with the detailed transaction report for each account in account number sequence.
    • Key to understand: In detail transaction reports, all BALANCE amounts in parethesis ($) means "funds are available". Balance amounts without paretheses means the account is in a deficit.
  • Understanding FSA Account Transaction Report (link)
  • Questions on your report and reporting potential discrepancies: Please Use the FSA Business Office Team eMail link in the INFO box (upper right of all FSA pages).

 

2020 "Current Year" SAF Council Certified Budgets: Click on desired Council acronym.

SOHP, GSSCMSC General FundsMSC-YBKNSC, RHC, SCGB, SPH, UC

SAF Account Authorized Signature Revision Form to update the authorized signatures for Student Council Accounts

 

SAF Council "Next Year" Budget Planning RESOURCES and TOOLS:

Used by Student Councils to submit their annual student activity fee budget, or to submit revised budgets during the year. Budgets are due in May of each year.

Meeting Minutes:

Current Year Student Council Meeting Minutes All DMC Student Council meeting minutes.

Meeting Minutes Guidelines. Used by all Student Activity Fee (SAF) Organizations such as Student Councils and Clubs to document all meetings.

SAF Council Meeting Attendance Form / Template. Can be used by any Student Council and attached to meeting minutes.

SAF Club Org or Event Attendance Form: For general event attendance records (attach to Food-Beverage-Events payment forms) 

Other SAF Resources and Documents: