Find A PhysicianHome  |  Library  |  myDownstate  |  Newsroom  |  A-Z Guide  |  E-mail  |  Contact Us  |  Directions

SUNY Downstate Health Sciences University

Downstate Depot – Central Receiving

Web feedback welcomed. Didn't find what you needed, or a broken link? eMail us.
Central Receiving INFO
Phone: 718-270-1217
Fax: 718-270-4773
MailStop: 61
Email: CentralReceiving
Location: UH B-527
(Enter thru Downstate Depot Reception UH B-530A, UH Basement opposite Medical Records)
Hours: M-F 8:30am to 4pm, except holidays
Asst Director: Vacant, Kevin LeDoux retired 12/31/17
Deputy Director: Victor Haynes

Central Receiving Receives and process incoming / outgoing shipments between the vendors and user departments.

Need status of an incoming shipment or parcel? Contact the shipper (vendor) to obtain courier and tracking number; Send this info via eMail to (auto-delivers your message to all CReceiving staff and managers) to speed a search and response to you by the next available staff. In message Subject, put the Courier and tracking #. In the message text, include the PO#, the internal delivery Bldg and Rm #, and any other helpful identifying details that will help speed the status search.  A common problem is insufficient shipping label destination information: See DMC Incoming Shipment Label requirements.

Attention ALL P-Card Users!: When placing a PCard funded order by telephone or online, BE CERTAIN to include accurate PO#= CCNN-NNN-NNN (N is depts normal Req #), and SHIP TO =

SUNY Downstate  (UHB, or the affiliate's name are acceptable)
PO#: _______________ (REQUIRED. See Downstate's PO#@ formats)
Recipients Name, Building and Room # (REQUIRED)
445 Lenox Rd ("450 Clarkson Ave" is OK; 445 Lenox Rd better helps drivers since the CRec entrance is on Lenox Rd)
Brooklyn, NY 11203-2098

Your Downstate SHIPPING ADDRESS (link) is different than your MAILING address (link) !

  • Direct vendor incoming shipments on State PO's to Downstate's Satellites; Bay Ridge, Midwood/ Nostrand Ave, Family Health Services/ 840LeffertsBlvd, and Dialysis/ 710PSA:  Staff at these off-sites are required to Sign all packing slips and send to main campus Central Receiving (scan-eMail to or fax to 718-270-4773) so that the shipment can be entered into the applicable Receiving system that automatedly authorizes A/P invoice payment.
  • Direct Vendor Inside Delivery on State PO's to Main Campus Offices: Whenever a vendor makes direct delivery of a State PO item to the internal destination, typically for equipment vendor installation/ set up, or whenever a State PO delivery does not occur at/ through Downstate's Central Receiving: Staff at the internal destination are required to sign and fax all packing slips to Central Receiving (scan-eMail to or fax to 718-270-4773) so that the shipment can be entered into the Downstate Central Receiving system that automatedly authorizes A/P invoice payment.
  • Transport all incoming supplies and materials to the user departments. Small parcels are at times diverted to Mail Services for delivery with next normal daily mail routes.
  • Receipt and return of gas cylinders.

Mission Statement

Department of Administrative Services: Consolidated service units at a contiguous location to the extent practical, and commonly known as “Downstate Depot”, that currently includes: Central Receiving, Central Stores, Quick Copy Center, Mail/Messenger, Warehouse, and Property Control, and provides:

  • A “one-stop” customer service location for multiple support unit services, and
  • Maximized workforce cross-training and deployment dependant upon daily workload.
  • Provide the highest standards of quality customer services and customer satisfaction while adhering to Downstate’s Code of Ethic and Business Conduct, and Principles of Behavior (pgs 16-31), in support of our Educational, Clinical and Research enterprises, in a dependable manner while maintaining accurate records of all transactions within all applicable regulatory requirements.
  • Provide accurate & efficient processing of both incoming and outgoing packages, including the receipt of all incoming goods of all DMC enterprise funding sources, to its destination in a prompt and efficient manner and assisting in the resolution of shipment discrepancies.
  • Provide documentation to the respective supply chain funding entity, where applicable.