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Campus Winter Weather Advisory


Currently Experiencing Normal Operations


The Downstate campus and all clinical operations will be open and operating normally on Wednesday, March 15.

The snow emergency message was updated on: 2017-03-14 17:19:10


Parking:
All parking lots are being cleared and normal parking operations will be in effect on March 15. Individuals who are parked in the garage but who do not have assigned garage space should vacate by 7:00 am.  (If you need to work past 7 am to finish your shift and are parked in the garage, please notify your supervisor, so that details can be worked out with University Police.)



 
March, Fourteen 2 0 1 7
 
TO:                  Chief Operating Officers
                        Chief Medical Officers
                        Chief Nursing Officers
                        Emergency Management Committee Chairs
                        Emergency Managers
                        Emergency Preparedness Coordinating Council
                        Emergency Medicine Chairs
                        Emergency Department Administrators
                        Pre-Hospital Care Directors
                        Directors of Facilities/Engineers
                        Directors of Security/Safety
                        Public Affairs Representatives
 
FROM:           Jenna Mandel-Ricci, Vice President, Regulatory and Professional Affairs
 
RE:                 Winter Storm Stella Impacting NYC Less than Expected; Areas   North and West of NYC Receiving
                              Significant Snowfall (Update #4)

 
Earlier today GNYHA participated in a New York City-area emergency preparedness call regarding Winter Storm Stella. The storm is impacting NYC and Long Island less than expected, but areas north and west are facing significant snowfall. In New York City, the current wintery mix of snow and sleet is expected to taper off by 1pm, with snow totals for the day of 4-8 inches likely. All precipitation should end by 5:00p.m. Areas north and west of NYC are experiencing blizzard conditions with 1-2 feet of snow expected. The Southern Tier may receive up to 30 inches of snow.
 
While the National Weather Service (NWS) has cancelled its previous Blizzard Warning for NYC, a Winter Weather Advisory is in effect until 8:00 pm.  Minor to moderate coastal flooding is possible. A Coastal Flood Advisory is in effect until noon for Staten Island, Brooklyn, and Southern Queens, and until 4:00 pm for Manhattan, the Bronx and Northern Queens.  A Blizzard Warning remains in effect for Northern Westchester and areas to the north.
 
Transportation
The HOV lanes on the Long Island Expressways and the Gowanus Expressway are closed. Hospitals are reminded to urge all health care workers that they should travel with their work identification.  
 
Mass transit service updates:
·        Paratransit services have been suspended in New York City.
·        NYC subway service is reduced, with only underground lines operational. A system map is available at: http://newqa.mta.info/sites/default/files/mta/2017_winterguide_subway_map_b_with_2_av_subway_1-26-17.pdf  NYC local and express bus service is running, but limited service has been suspended.
·        Metro-North plans to suspend train service by noon due to the anticipated impact of the blizzard on areas north of New York City, and low ridership during the AM peak.
·        LIRR is running on a normal schedule, but customers should expect service cancellations if conditions worsen.
·        Staten Island Railway is suspended.
·        Staten Island Ferry is operating on a normal schedule.
·        Seastreak and East River Ferry service is suspended.
·        NJ Transit rail is operating with some delays. Light rail is operating on a limited schedule. Bus service has been suspended.
·        Amtrak service is suspended between New York and Boston.
 
Transportation alerts and updates are available via GNYHA’s Weather Alert page.
 
Government Actions
The New York City Emergency Management (NYCEM) Emergency Operations Center (EOC) remains open, as do other county EOCs. The NYS EOC also remains open.
   
GNYHA Actions
GNYHA continues to staff its desk at the NYC EOC, will continue to participate in citywide emergency preparedness calls, and will update members as new information becomes available. The GNYHA Weather Alert page  is active.  
 
As with all emergencies, members can call GNYHA’s main number (212-246-7100) for assistance. During overnight hours, GNYHA can be reached at the NYC EOC at (718) 422-8770. Members can also reach out to Jenna Mandel-Ricci (jmandel-ricci@gnyha.org or 347-489-0696) and Patrick Meyers (pmeyers@gnyha.org  or 646-522-0264) with any concerns.
 
  Jenna Mandel-Ricci
Vice President, Regulatory and Professional Affairs
phone: 212.258-5314
e-mail: jmandel-ricci@gnyha.org
 
GREATER NEW YORK HOSPITAL ASSOCIATION
GNYHA is a dynamic, constantly evolving center for health care advocacy and expertise, but our core mission—helping hospitals deliver the finest patient care in the most cost-effective way—never changes.
 
web: www.gnyha.org
twitter: www.twitter.com/gnyha
 



CANCELLED:
Downstate's Free Baby and Me Group meeting scheduled for 1:30 pm to 3:30 pm is cancelled.



CANCELLED:
CHRP Interprofessional Lecture Series: Managing Bias in Clinical Work: A Self Evaluation Process -12 -1:00 pm.



CANCELLED: Wednesday Community Health Programs
due to impending snow storm on Tuesday and expected cold weather
temperature in the 20s in the evening on Wed. with lots of snow left on the ground.


CANCELLED FREE 5 O'clock Diabetes Club For Children and Teens With Diabetes
Date:
Wednesday, March 15, 2017
Time:
5:00 pm - 6:30 pm

CANCELLED FREE Community Health Promotion Seminar
Date:
Wednesday, March 15, 2017
Time:
6:00 pm - 7:30 pm
Topic: Colon Cancer Discussion and Preventative Screening



MEMORANDUM


SUBJECT:        STATE POLICY FOR SNOW EMERGENCIES

DATE:                March 13, 2017


Please find below a summary of the State’s snow emergency policy:

While only the Governor may order the closing of SUNY DMC, the Officer in Charge, Dr. Michael Lucchesi, has the authority to cancel classes due to weather and other emergencies.  When the classes are cancelled, employees designated as “essential” must report to work.  Employees should be advised by their supervisors if they fall within that category.  Supervisors may use the attached sample letter for this purpose.  (All University Hospital-based employees are designated as “essential”.)

Nonessential employees who report to work on a day when classes are cancelled must be assigned to duties.  Employees who do not report to work on a day when the President has cancelled classes, or who work only a portion of the day, must charge their accrued leave balances for the period of their absence.  The leave balances that may be charged are personal leave, annual leave, and/or compensatory leave.

On rare occasions, the Governor may determine that SUNY DMC should be considered closed on the date of a snowstorm.  This determination is communicated to SUNY DMC after the weather emergency.  Only when the Governor makes this determination may employees’ absences due to weather emergencies be treated as excused absences.  If the Governor’s Office of Employee Relations advises the campus that this decision has been made, you will be advised to refund to employees the leave credits charged to cover their absences on the storm date.

Please post this memorandum in your offices.



Snow update from NYC Emergency Management Watch Command:

Tonight
Snow, mainly after 1am. Steady temperature around 31. Wind chill values between 15 and 25. Southeast wind 7 to 13 mph becoming east after midnight. Winds could gust as high as 24 mph. Chance of precipitation is 80%. Total nighttime snow accumulation of 2 to 4 inches possible.

Tuesday
Snow. The snow could be heavy at times. Widespread blowing snow. High near 32. Wind chill values between 10 and 15. Windy, with a north wind 33 to 37 mph, with gusts as high as 48 mph. Chance of precipitation is 100%. New snow accumulation of 11 to 17 inches possible.

Tuesday Night

Snow likely before 8pm, then scattered snow showers, mainly between 8pm and 3am. Cloudy, with a low around 21. Wind chill values between 10 and 15. Windy, with a northwest wind 23 to 28 mph decreasing to 15 to 20 mph after midnight. Winds could gust as high as 39 mph. Chance of precipitation is 60%. New snow accumulation of 1 to 2 inches possible.

Wednesday
Scattered snow showers, mainly after 11am. Mostly cloudy, with a high near 31. Wind chill values between 10 and 20. Blustery, with a northwest wind 14 to 21 mph. Chance of precipitation is 30%.


March 13, 2017

To: The Downstate Community

From: Michael Lucchesi
Officer in Charge

Subject: SUNY Downstate Operating Status for March 14, 2017

A major snowstorm with possible blizzard conditions is projected, with snow beginning in the early morning hours tomorrow, March 14.  

 

Clinical Operations:

All Downstate clinical sites are projected to be open and operate normally.

All hospital and other essential employees are required to report to work. All academic employees who are deemed essential and who support hospital functions must report to work. Because road conditions could be difficult, essential employees should review their transport options and consider sheltering at Downstate this evening.  Individuals requiring sleeping arrangements should call the Command Center at 718-270-1515.

University Police/Public Safety will run shuttle service to subway stations as long as it is safe to do so. Call extension 2626 for pick-up information. The parking garage will be open to all staff; you need to show your I.D. for entrance.

Academic Operations:

On-Campus classes will not be in session but students should check PRIME or e-mail from individual faculty members for assignments, information and instructions. 

Students in the College of Medicine Foundations I should check for specific instructions in your email regarding your exam tomorrow.

As always, students who are in clinical activities should observe the clinical schedule and rules at your clinical site, which may vary from the instructions for students taking classes on the Downstate campus. If you are unsure of your clinical responsibilities during inclement weather, contact your preceptor, clinical coordinator, faculty site liaison, or clerkship director.

If there are additional campus announcements regarding classes, they will be posted on the main page of the SUNY Downstate Web Site and via social media. 

All faculty, staff, and students should monitor the "Weather Alert" section on the Downstate homepage for updates.


SHUTTLE SERVICE:

Weather permitting, the UPD shuttle will operate normally as long as it is safe to do so.  They will do pick ups at their designated locations at 30 minute intervals.  In addition we will stop at Parkside Ave. and Nostrand Ave, as well as Church Ave. and Nostrand Ave.

Requests for special pick ups should be made to the Command Center who will then call UPD at ext.2626 with the request.  Special pick ups will be made at the following locations:

               -Utica Avenue and Eastern Parkway
               -Ocean Avenue and Caton Avenue
               -Flatbush Avenue and Nostrand Avenue


Parking Accommodations on 3/14/2017

Please be advised that the State Garage and the 323 Clarkson Avenue garage will be open to ANY employee who arrives for work tonight and into tomorrow.

If the employee does not currently have parking privileges all they have to do is show their SUNY Downstate ID to the officer or parking attendant on duty and they will be given access.

Note:  All employees are expected to abide by the regulations / guidelines if they park in the State Garage.  (i.e.:  No parking in reserved / handicapped parking spaces, 5 MPH speed limit etc)

If there are any questions please contact Brian Corby via e-mail.  ( Brian.Corby@downstate.edu  )


Snow Storm Tomorrow

On-Campus classes are not in session but students should check PRIME or e-mail from individual faculty members for assignments, information and instructions. 
As always, students who are in clinical activities should observe the clinical schedule and rules at your clinical site, which may vary from the instructions for students taking classes on the Downstate campus. If you are unsure of your clinical responsibilities during inclement weather, contact your preceptor, clinical coordinator, or clerkship director.

If there are additional campus announcements regarding classes, they will be posted on the main page of the SUNY Downstate Web Site and via social media.


Local Weather

Brooklyn Weather Forecast, NY »


Weather Emergency Resources

In the event of a weather emergencies this season please use these online resources:

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Notify NYC is the City of New York's official source for information about emergency events and important City services.