Outgoing Mail To Be Stamped: Mail Services processes outgoing mail to the United States Postal Service (USPS) twice daily, Monday to Friday, at 2:30pm & 4pm. The exterior USPS mailboxes located near the BSB main entrance (at 450 Clarkson Ave), as well as the UH main entrance (at 445 Lenox Rd) are also picked up by the USPS at 2:30pm and 4pm. Mail Services monitors all outgoing mail for compliance.
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SEAL ALL ENVELOPES. All Outgoing USPS Mail must be sealed before being sent to the Mail Services department to avoid loss of mail contents. Consult the Mail Services supervisor in advance for automated sealing of large volume mailings.
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The return address MUST include the department's campus box number. This assists in cases where mail is returned as undeliverable (i.e.: Return to Sender) and mail workload statistics.
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USPS Addressing Guidelines necessary to insure speedy processing and to make DMC's mail eligible for USPS postage discounts: |
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a. TYPE FULL ADDRESS IN CAPITAL LETTERS. Have a proper full address that is typed rather than hand written due to the higher postage cost of processing handwritten business mail. It enables the USPS automated machines to read the address more effectively. Whenever possible, use the appropriate software package (i.e.: Avery Label Pro, WordPerfect, Microsoft Word, etc.) either directly on the envelope or on mailing labels.
b. Use Bar Codes wherever possible: Bar codes can be printed on envelopes using Microsoft Word or a similar word processing program. Within the “tools” menu, choose “envelopes & labels”, then click on the 'envelope' tab, click the 'option' tab within the window. Finally proceed to the “delivery point bar code” and “click” on it. This results in a bar code printed below your typed address. USPS uses advanced machines to speed up the processing of the mail through the system. This process greatly increases the movement of your mail. Including a bar code with your typed address results in better efficiency.
c. Use a 9-digit zip code (example: 11203-2098) whenever possible. The USPS zip code look up can be found at http://zip4.usps.com/zip4/welcome.jsp
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Departmental funding is required when the most economical service is not used.
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Non State Business mail requires postage to be affixed or must be paid by the sender in advance (show Bursar's receipt). |
