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SUNY Downstate Medical Center
Downstate Depot - Mail Services
Mail Services INFO
Inter-Office Mail (In-House)
Quicklinks: Interoffice address formats & resources:
Always Use Interoffice Mail Envelopes
All inter-office mail shall be enclosed in inter-office envelopes with the DMC MailStop Code (MSC) and the addressee's full name. Inter-office mail envelopes are date stamped by Mail Services unit on the day they are received by Mail Services. Two sizes of inter-office envelopes are available from Central Stores. Use inter-office envelopes (available from Central Stores):
Addressing Your Inter-Office Mail Envelope
A daily (Mon-Fri) courier picks up/ delivers all interoffice mail between DMC Main Campus Mail Services and Satellite Locations.
All Event Flyers and advertisements must be of high reproduction quality and provide the name and contact information for the DMC sponsoring organization. General distributions of low reproduction quality or without the DMC sponsoring organization name will not be distributed. General external flyers and advertisements, those not sponsored by a DMC department or organization, are NOT distributed.
PLAN your event flyers with sufficient advance review and distribution time - and submit to the Mail Services reception desk no less than 3 business days prior to the event.
Get it there faster!
When sending large inter-office center-wide mailings, use labels pre-sorted in campus MSC sequence. If you are utilizing computerized Department of Human Resources labels, request these labels with recipients Full Name, DepartmentName, and MSC# and specify label generation in DMC MSC sequence. Rubber band or bundle mail for each large volume campus MSC before the mailing is brought to or picked up by the Central Mail Services unit. These simple suggestions will greatly expedite your mail processing to its internal destination.