SUNY Downstate Medical Center

Downstate Depot - Mail Services

Mail Services INFO

Phone:	718-270-1175
Fax:	718-270-2043
Mailbox:	Box 2000
Email:	Mail Services Supervisors
Location:	UH B-529 (Enter thru Downstate Depot Reception UH B-530A; UH Basement opposite Medical Records)
Hours:	Monday-Friday 8:30am to 6pm.
Manager:	John DeSena, Ext 3753 (718-270-3753)

Your feedback on this website or any Mail Services matter is welcomed — eMail us with any comments or suggestions.

Mail Services Tips of the Month March 2012:

View Mail Services Green Initiatives.

USPS News : Intelligent Mail Barcode (IMB). The United States Postal Service (USPS) announced retirment of the current POSTNET barcode as of January 2013 (initially targeted May 2011) and replace it with a new IMB . Extension granted to provide Businesses with additional time to comply.

Business Reply Mail (BRM), Qualified Business Reply Mail (QBRM), Courtesy Reply (CRM) and Meter Reply Mail will now be required to have the new Intelligent Mail Barcode (IMb) in place of the current POSTNET barcode, Specifically:
· if you have any envelopes that contain a preprinted POSTNET barcode you will be required to change over to the new IMB. This will necessitate the printing of new envelopes with the new IMB printed on them.
· If you are claiming automation discounts on your outgoing mail pieces you will be required to use the IMB to continue receiving that discount.
· If you are currently utilizing preprinted Business Reply Mail (BRM) or Courtesy Reply Mail (CRM) envelopes and are not yet using the IMB on your reply mail you will be required to change to the new IMB to continue receiving that service.
· If you are planning on printing new reply envelopes or replenishing your depleted stock of reply envelopes, you will need US Postal Service Artwork that contains the new IMB to provide your envelope printing vendor. When your new envelopes are printed with the new IMB you may begin using them immediately.

Please contact Mail Services at x1175 for additional instructions for obtaining the artwork containing the new IMB.

USPS Postage Increase Effective 1/22/12: The First-Class rate will increase in January 2012 from the current .44 cents to .45 cents. Prices also will change for other mailing services including Standard Mail, Periodicals and Package Services. Highlights:

Letters (1oz.): .01 cent increase to .45 cents.
Letters additional ounces: unchanged at .20 cents.
Postcards: .03 cent increase to .32 cents.
Letters to Canada or Mexico (1oz.) .05 cent increase to .85 cents.Letters to other international destinations: .07 cent increase to $1.05 (More Info)

Planning a 1st Class delivery large mailing? Give it a more professional look (more detail).

UPS (United Parcel Service): Instructions for Using UPS (more detail). External UPS Drop Boxes with Mon-Fri 6pm pick-up time at:

Curbside at the BSB main entrance 450 Clarkson Avenue, and
Street Garage (135 East 34th; INSIDE the garage adjacent to the security booth). The State Garage Drop Box is recommended for better security when sending valuable articles.

Good Customer Service is Our First Priority.

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Mail Services Green Initiatives:

Mail Services is committed to providing our customers with efficient and cost effective services while minimizing negative effects to the environment. We are dedicated to using eco-friendly products and reducing our environmental impact to SUNY Downstate. We invite you to explore the green services, products, and tips detailed on this site. Green Tips:

Go Green Forever Stamps: Make a positive impact on the environment! The United States Postal Service now offers Go Green Forever stamps available to buy at the University Bookstore (Student Center/ 394 Lenox Rd) and the Hospital Gift Shop (UHB Main Lobby) (more detail).
Green Packaging: Mail Services stocks environmentally friendly packaging materials provided by the USPS to give our clients "Green Options" to facilitate their shipping requirements. USPS is the only mailing and shipping company in the world to have earned “Cradle to Cradle Certification” for the environmentally friendly design of both its Priority Mail and Express Mail supplies, and a majority of ReadyPost boxes, envelopes and labels.
Address for success: You can reduce the paper, labor, and fuel associated with mail delivery by simply addressing items properly. Improperly addressed mail re-circulating through the mail stream wastes fuel, manpower and increases cost.
Eliminate unwanted mailings: You can help to reduce paper waste by stopping unwanted mail from being delivered to your office and home. To facilitate reduction of mail from solicitors that frequently send you “junk mail” contact the mailers directly and request them to remove you from their mailing list.