Section II
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GRADUATE MEDICAL EDUCATION GENERAL INFORMATION
INSTITUTIONAL AFFILIATION AGREEMENTS
BANKING
BOOK STORE, SUNY Downstate
CERTIFICATES
CERTIFICATION AND LICENSURE
CONTROLLED SUBSTANCE REGISTRATION
CHAPLAIN SERVICES
CHILD CARE
INSTITUTIONAL COMMITTEES
CREDENTIALING DOCUMENTATION
REAPPOINTMENTS
GUIDELINES TO FOLLOW WHEN CHANGING PAYROLL
GRADUATING RESIDENTS/FELLOWS
COUNSELING AND SUPPORT SERVICES
DRESS CODE
EMPLOYEE ASSISTANCE PROGRAM
EMPLOYMENT ELIGIBILITY VERIFICATION
GRADUATE MEDICAL EDUCATION COMMITTEE (SUNY DOWNSTATE)
GRADUATE MEDICAL EDUCATION RESIDENTS SUB-COMMITTEE
HEALTH STATUS VERIFICATION REQUIREMENTS
SUNY HOUSING
IDENTIFICATION BADGES
TRAINING IN INFECTION CONTROL
JURY DUTY
LIFE SUPPORT TRAINING
STUDENT LOAN DEFERMENTS
THE MEDICAL RESEARCH LIBRARY OF BROOKLYN
MEDICAL ILLUSTRATIONS UNIT
NAME CHANGE
NAME STAMPERS
ORIENTATION
PARKING
PROCEDURES FOR PRIVILEGING
PUBLIC SAFETY
STUDENT CENTER
RESIDENT SUPPORT, BENEFITS, AND CONDITIONS OF EMPLOYMENT
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INSTITUTIONAL AFFILIATION AGREEMENTS
SUNY Downstate is responsible for the quality of the educational experience and retains authority over the residents’ activities at the affiliated hospitals. Master Affiliation Agreements must exist with all of our major participating institutions and Letter of Agreement for each residency program is appended to the Master Agreements.
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BANKING
http://138.5.102.101/fsa/pages/fsa10.htm
An ATM (Automated Teller Machine) and customer service window is located in the lobby of the SUNY Downstate, Basic Science Building at the 450 Clarkson Avenue entrance. Please see Section III for banking services at other affiliate hospitals.
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BOOK STORE, SUNY Downstate
http://www.downstate.edu/confocal_micro_imaging/default.html
The Faculty Student Association Bookstore stocks reference books at a discounted price. In addition to books, it offers stationery, sundry items, medical instruments, lab coats and jackets, school rings and pins, microscope sale and rentals, drug items, swimming supplies, master locks, batteries, film, rolls of stamps, and casual school clothing items.
Location: First Floor, Room 232, Student Center,
394 Lenox Road
Hours: Monday & Thursday 9:30am - 7:00pm
Tuesday, Wednesday & Friday 9:30 - 5:00pm
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CERTIFICATES
Each year departing residents receive certificates indicating the length and scope of residency training at SUNY Downstate. The certificates are issued at the request of the resident’s training program. A $30 replacement fee will be charged for a duplicate certificate.
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CERTIFICATION AND LICENSURE
Any physician who is employed as a resident in a public hospital (provided such practice is limited to such hospital and is under the supervision of a licensed physician) may practice medicine within the state without a license. (N.Y. State Education Law Title 8, Article 131, Section 6526). However, all fellows in unapproved programs must be licensed or have a limited permit (Hospital Assn. of NY State 12/16/85).
Although a license is not required of residents, we recommend that residents obtain a New York State License as soon as they are qualified. Licensure information can be obtained by calling or writing to:
N.Y. State Education Department
Division of Professional Licensing
Cultural Education Center
Empire State Plaza
Albany, NY 12230
(518) 474-3826
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CONTROLLED SUBSTANCE REGISTRATION
http://www.deanumber.com
DEA
At the beginning of the residency, each resident is assigned a controlled substance (DEA) suffix for use when writing prescriptions for controlled substances. Each affiliated hospital has its own prefix, and the resident uses his/her own three digit suffixes when writing a controlled substance prescription at any of the affiliated hospitals. The resident keeps his/her suffix for the duration of his residency. This suffix is not for use during moonlighting activities.
Under NYS law, licensed physicians must be registered to prescribe controlled substance. DEA (Drug Enforcement Administration) application forms may be obtained directly from:
Drug Enforcement Administration
555 West 57 Street, Suite 1900
New York, NY 10019-2978
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CHAPLAIN SERVICES
Please see Section IV for Chaplain Services at affiliate hospitals.
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CHILD CARE
SUNY Downstate provides child care services for the University community including SUNY Residents. The Children's Center, located at 440 Lenox Road, is an on-site care center which offers developmentally appropriate early childhood education for children from age 8 weeks to five years. The Center has a sliding fee scale and Center hours are 7:30 a.m. to 5:30 p.m. Our director and staff are fully qualified to teach young children. There is a $10 non-refundable application fee to put your name on the waiting list. For more information call the Center at 718-469-7750.
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INSTITUTIONAL COMMITTEES
SUNY Downstate as the sponsoring institution provides residents with an opportunity to participate in institutional committees and councils, especially those that relate to patient care review activities. Example, GME Committee, Internal Review Committee, Quality Assurance Committees, etc.
For further information on opportunities to serve on institutional committees contact your Residency Director or the GME Office.
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CREDENTIALING DOCUMENTATION
It is SUNY Downstate's policy, in compliance with the regulations of the New York State Health Codes (Part 405.4) that all residents accepted into SUNY Downstate programs must provide credentialing documentation prior to their appointment as house staff physicians.
Each year during the third week of June a credentialing fair is held for all new residents regardless of pay source. For those unable to attend the credentialing fair it is imperative that they contact the GME House Staff Office at (718) 270-4221 or contact their program director to try to reschedule.
The following original documents must be presented for review at or before the fair.
- Completed Residency Application. One of the following is acceptable; National Resident Matching Program (NRMP) Universal Application, Electronic Residency Application Service, SUNY Program Application or Affiliate Hospital Application.
- Original/USA Notarized Medical School Diploma. This document must be in English or accompanied by a certified translation*
- Original/USA Notarized Medical School Transcripts, validated with the applicant's Medical School Seal. This document must be in English or accompanied by a certified translation*
- A minimum of two (2) letters of reference. These must be in English or accompanied by certified translations*. (Reference letters older than one (1) year will not be accepted)
- Original proof of citizenship or legal employment status (passport, birth certificate, naturalization papers, alien registration card, J-1 Visa with DS 2019...etc.).
- Original/current and valid ECFMG Certificate for all International Medical School Graduates (if applicable).
- New York State Limited Permit/License, (if applicable) – REQUIRED FOR ALL DENTAL & CHIEF RESIDENTS (a wavier request may be submitted Six (6) months prior by the program director for the Chief Resident.) Waivers will not be granted for finance hardship.
- Certification of pervious U.S. residency training (if applicable).
- All other documents as required by the Department of Health and GME department guidelines.
*Translations: Any documents not printed in English must be accompanied by an acceptable, original U.S. translation, performed by a qualified translator, which includes all written and printed material on the original. Translation, performed by the applicant will be accepted only if it is verified by a qualified translator. Each translation must be accompanied by an Affidavit of Accuracy, in which the translator who performed or verified the translations affirms, having read the completed translation, that the entire document has been translated, that nothing has been omitted or added, and that the translation is true and correct. An original translation can be returned to the applicant only if a photocopy of the entire translation, including the Affidavit of Accuracy is submitted. Translation and qualifications of translators are reviewed on an individual basis. Examples of qualified translators are:
An officer or employee of an official translation bureau or agency, which are usually listed in classified telephone directories.
A professor or instructor who is teaching the translated language in an accredited college or university in the United States. The type of course being taught must be included in the Affidavit of Accuracy, which must be on official school stationery and notarized.
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REAPPOINTMENTS
Report to the GME House Staff Office before the end of May to ensure that the credentialing file is in order. Physicians ID cards will be renewed upon completion of the credentialing review. Continuing
house staff physicians are required to have on file an updated health clearance and house staff
agreement.
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GUIDELINES TO FOLLOW WHEN CHANGING PAYROLL
Transferring to SUH/IFR: House Staff Physicians are required to attend a mandatory orientation and
complete a credentialing review prior to being placed on UHB payroll. Orientation is generally held on
Thursdays and Fridays of the UHB pay week.
Failure to attend the mandatory orientation session can result in significant delays in the house staff
physicians’ ability to start work, be reappointed or processed for payroll.
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GRADUATING RESIDENTS/FELLOWS
All graduating House Staff Physicians (regardless of pay source) are required to stop in the GME Office
(BSB 2-74) no later than June 1 to receive final clearance. They will be required to submit any missing
documents, complete and exit questionnaire and property control survey at the time. Failure to do so
can prevent them from receiving their Diplomas and final pay check.
Should you have any questions, please contact the GME House Staff Affairs Office at Ext. 4220.
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COUNSELING AND SUPPORT SERVICES
GME places increasing responsibilities on residents that require sustained intellectual and physical effort. Each SUNY Downstate program provides access to counseling service, and several have psychologists on staff. The Department of Psychiatry provides residents from all departments with information about referrals for psychiatric treatment. See Policy and Procedure Section of Handbook. Residents may contact each pay source affiliate hospital or the GME Office for additional information.
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DRESS CODE
All residents are expected to present a public image of professionalism and appropriate behavior at all times.
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EMPLOYEE ASSISTANCE PROGRAM
http://138.5.102.102/eap/index.shtml
See relevant affiliate pay source in section IV, or contact the GME Office 270-1984.
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EMPLOYMENT ELIGIBILITY VERIFICATION
In compliance with Federal regulations SUNY Downstate must verify documentation of the identity and employment eligibility of all employees. All residents are required to complete and sign the INS Form 1-9.
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GRADUATE MEDICAL EDUCATION COMMITTEE (SUNY DOWNSTATE)
The GMEC and the GMEC Chair are appointed by the Dean of the Medical School from among clinical departments’ chairs and program directors. Membership also includes the Clinical Associate Deans from the principal affiliated hospitals (Kings County Hospital, University Hospital Brooklyn, Veterans Administration Hospital, Long Island College Hospital, and Staten Island University Hospital). A peer elected GMEC sub-committee of residents designates five resident representatives for appointment by the Dean to the GMEC
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GRADUATE MEDICAL EDUCATION RESIDENTS SUB-COMMITTEE
The Resident Subcommittee serves as a forum for communication and exchange of information, and provides input to the GMEC on resident issues and concerns. The committee is comprised of residents from each department that have been elected by their peers to represent their department. Meetings are scheduled on the same day as the GMEC, usually the third Wednesday of the month from 12:30 to 1:30 pm. Contact the GME Office at 270-4188 for further information and meeting location.
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HEALTH STATUS VERIFICATION REQUIREMENTS
The New York State Health Code (405.3) requires hospitals to verify the health status of all hospital personnel who have contact with patients on an annual basis. New residents are given a physical free of charge by the hospital employing the resident. For returning residents, there is an annual health status reassessment (update) which includes a review of health history and immunizations, and placement and reading of PPD.
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SUNY HOUSING
Off-Campus Housing: The SUNY Downstate Off-Campus Housing Office, a service of the Faculty Student Association (http://138.5.102.101/fsa/pages/fsa4.htm), assists students, faculty and residents in obtaining accommodations in the vicinity of the Health Science Center. The service includes listings of rooms, apartments to share and roommates needed. The office also provides transit maps, an Off Campus Housing Manual and advice to those searching for housing.
To use the service, visit the Off-Campus Housing Office located in the Lobby of 811 New York Avenue, (718) 270-1466, between the hours of 9 a.m. and 5 p.m. In addition, listings are available at the reception desk of 811 New York Avenue.
Students and Residents are urged to begin their search for off-campus accommodation early, well before the beginning of the academic year. Most listings are obtained during June, July and August. Those interested in using the service must visit the Off-Campus Housing Office; information on specific listings cannot be obtained by telephone.
Please also see appropriate Salary Source Affiliate Hospital in Section IV
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IDENTIFICATION BADGES
http://138.5.102.101/fsa/pages/fsa17.htm
All Residents irrespective of salary source are required to carry a SUNY Downstate Identification Badge. This badge will allow you to utilize the University 's Medical Library as well as other campus facilities.
To obtain a SUNY Downstate picture I.D. - call the GME Office, 270-4221, Wednesday and Fridays 9:30 AM to Noon. The GME Office will check your file to ensure that it is complete and arrange for a SUNY Downstate badge to be issued. ID cards are issued to Residents only if their credentialing file is complete.
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TRAINING IN INFECTION CONTROL
New York State law requires that all health care professionals be trained in infection control and barrier precautions, and maintain current certification. Training is conducted by affiliate hospitals.
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JURY DUTY
The laws of New York State have changed (1/1/97) and residents can no longer be excused from serving on a jury. The resident must report for service and at the appropriate time petition to the judge to be excused.
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LIFE SUPPORT TRAINING
Basic Cardiac Life Support (BCLS)
All house staff must be currently certified in Basic Cardiac Life Support (BCLS) prior to beginning a residency program, and the BCLS certification must be on file in the respective department. Classes for certification are scheduled through the Department of Emergency Medicine. Contact Cedma Mark at 245-4797.
Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS) classes for certification are also scheduled through the Department of Emergency Medicine. Contact Cedma Mark at 718-245-4797
Advanced Trauma Life Support (ATLS)
Advance Cardiac Trauma Life Support is conducted through departmental orientation. Residents who require these skills will be trained for certification.
Please contact your program director/administrator for additional information.
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STUDENT LOAN DEFERMENTS
Residents should bring loan deferment forms to the Office for Graduate Medical Education for certification. It is the resident's responsibility to request deferment forms from his/her lender. The resident should have completed and signed his/her portion of the form by the time he/she brings it to the Office for GME, and included the lender's address. The GME Office will complete the verification portion of the form, send the original to the lending institution, and place a copy in the resident's file.
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THE MEDICAL RESEARCH LIBRARY OF BROOKLYN
http://library.downstate.edu
Note: Library and LRC services, including borrowing and returning of materials, must be concluded one-half hour before posted hours of closing.
Hours
Monday - Thursday 8:30am - 2:00 am
Friday 8:30am -9:00 pm
Saturday 9:00am - 5:00pm
Sunday Noon - 2:00 am
LRC Hours Dependent on Work/Study staff availability
Monday-Thursday 9:00 am - 11:00 pm
Friday 9:00 am - 9:00 pm
Saturday - 9:00 am - 5:00 pm
Sunday - Noon to 8:00 pm
Holiday & Summer Hours as posted
PHONE:
Access Services 7401
Reference/Information 7405
Learning Resource Center 7423
Collection Management 7450
Interlibrary Loan 7440, 7442
Archives 7460
Photocopy Services 7443
Administration 7410
Getting Help in Using the Library
Staff is on duty in the Access Services area during library hours. Reference Librarians are on duty from 9:00 am - 7:00 pm Mon-Thurs and 9:00 am -5:00 pm on Friday. They are also available for consultation by appointment on weekdays. They will help you with any problems you may have in using the Library services, including the online library catalog, database workstations, and the many reference books and indexes the Library has in its collection. You may also choose to do the Library Self-Tour on Kiosk #2 on the first floor.
PLEASE NOTE: You must have your SUNY ID visible whenever you are using the Library. SUNY ID’s are not transferable. Call: Reference Center voicemail 270-7401.
Borrowing Books, Journals, Reserves
To borrow Library materials register at the Access Services area with your ID card Books may be kept for three weeks and renewed once. Journals may not circulate for the first thirty days after being received by the library. After thirty days, they may be taken out for four hours only. Journals cannot renew. The latest editions of core textbooks are kept on Reserve at Access Services and may be borrowed for two hours for use in the Library only. Likewise, Special Reserve materials are placed in Access Services by instructors for use by Downstate students only. Reserve items may not be taken out of the Library Call 270-7401.
Some course materials are available electronically over the library’s homepage (library.downstate.edu). Usernames and passwords are required and are assigned by the instructor. The library does not issue these.
Finding the Library’s Holdings
The catalog of the Library’s holding is now contained in the Online Public Access Catalog (OPAC). The Library’s monographs (Books), audiovisual materials and journals are listed in the OPAC along with information indicating the availability of the materials and where to find them. The Serials List on the home page gives print holdings and electronic access options of serial titles. Some titles require usernames and passwords which may be obtained from the Access Services Desk or the Reference Center. The Library’s Web page also contains a complete listing of journals currently received (titles only, however) and whether the journal is available in electronic format. Call: 270-7401.
Databases for Journal Literature
The database workstations have the following: OVID (medline, PsychINFO, Cinahl, Aidsline, Cancerlit, Healthstar, Best Evidence, and Cochrane Database of Systematic Reviews), PubMed, Clinical Evidence, Cochrane Collaboration, Dialog@Carl, Elsevier ScienceDirect, FirstSearch, Harrison’s Online, Health Reference Center, InfoTrac, Internet Grateful Med, Lexis-Nexis, MD Consult, Merck Manual Online, netLibrary, New York Health Connection, Scientific American Medicine Online, and Wiley Interscience. We currently have access to over 700 full-text electronic journals. Help getting started is available from the Accfess Services Desk and the Reference Center. Classes on searching are held on a regular basis. Registration forms and class schedules may be printed from Kiosk #1 located on the first floor of the Library. Class schedules may also be printed from the Web page. A $25 security deposit check is required for class registrations. The librarians also offer, by appointment, consultations and training on searching. Online instruction is available from the Library’s web page. Call 270-7433.
Fee Based Searches
In addition to the above the Reference department can access additional databases through commercial vendors. All meditated searches are done for a fee. Inquire at the Reference Center. Call: 270-7405
Library Web Page
The Library web page provides access to all web-based services, including OPAC, Ovid and electronic resources. The URL address is http://library.downstate.edu.
Library Electronic Help Desk
The Library maintains a Computer Help Desk for patrons experiencing problems accessing Library Systems via the World Wide Web or vocally via the Local Area Network or connecting to the Library E-mail System. Patrons can leave a voice mail message which will be answered within 24 hours. Voicemail: 270-7448
Getting Materials from Other Libraries
The Interlibrary Loan (ILL) Department may obtain material currently unavailable here from another library. The average turnaround time for an ILL request is approximately 5 business days. Materials may be requested and picked up at the ILL Office, Rm. 123 from 9-5, Monday through Friday, and in Access Services during weekends and evening hours. An interactive online ILL request Form is available from the Library’s Web page: choose “Library Services”, then “Interlibrary Loan”, and then click on the online request form. Please check the Library online catalog to be certain that the item is not already in our collection. Call 270-7442 or 7440
Making Photocopies
A number of photocopy machines, operated by the Faculty-Student Association, are available on the first floor and on the second floor (Level 2). Copies are 14 cents each with a coy card, or 25 cents otherwise. Problems with the machines or requests for copy cards should be referred to the photocopy attendant in Room 112 on the first floor. Call: 270-7443
Photocopy Service
A fee based copy service is available for items in the Library’s holdings. There is a 24 hour turnaround Monday through Friday. Submit requests to the Photocopy Office on the first floor, Room 112 for more information. Cal: 270-7443.
Remote Access to Library
You can access Library services from your home or office via dial-in (phone), or the Library’s web page if you have an Internet provider. Access to Library services via the Campus network will depend on your location within SUNY Downstate. Remote access fro the journal literature databases and the online catalog (OPAC) is available to all current faculty, students and staff of SUNY Downstate. There is no charge for this service apart from the telephone call if dialing in. Inquire at Access Services for more information. Call Voicemail: 270-7405 Proxy server validation is required for licensed resources.
Media and Computing Resources
The Alumni Association Learning Resource Center (LRC) supports the computer-based educational and training programs at Downstate and provides access to media and computing resources including health sciences and curriculum-based courseware, general applications software, E-mail and Internet. Facilities include: computer training rooms, multi-purpose media room, 24-hour open access computer room, and small group viewing rooms. Computer printing is fee-based.
Borrowing LRC Materials
To request LRC materials, Library registration with a SUNY Downstate ID is required. SUNY teaching faculty may borrow most programs to be used on the SUNY-Downstate campus for two days. LRC RESERVE materials may be borrowed for two hours use in the LRC only. The LRC makes only selected programs from its collection available for home use. The LRC is located on Floor B, the lower level of; the library. Call: 270-7423
Internet
Electronic Mail (E-mail) is available to students via E-Mail on the Campus network. Internet tools such as Pine E-mail, FTP, Telnet and Netscape (World Wide Web) are available to the faculty, students and staff of Downstate. Call: 270-7423
Guide To Library Services
First Floor
-Access Services
-Reference Center
-Library Information Kiosks & database Workstations
-Reference & Educational Services, Rm 110
-Assistant Director for Resource Management, Rm 110
-Technical Services, Rm 109
-Collection Management, RM 125
-Interlibrary loan, Rm. 123
-Photocopy, Rm. 113 & photocopy Office, Rm 112
Collection on the first floor
-Current, unbound journals
-Reserve Collection
-Reference Collection including indexes & abstracts
-Databases: OVID (medline, Psychinfo, Cinahl, Aidsline, Cancerlit, Healthstar, Best Evidence
and Cochrane Database of Systematic Reviews), PubMed, Clinical Evidence, Cohrane
Collection, Dialog@CARL, Elsevier Science Direct, FirstSearch, Harrison’s Online, Health
Reference Center, InfoTrac, Internet Grateful, Med Lexis-Nexis, MD Consult, Merck Manual
Online, netLibrary, New York Health Connection, Scienfific American Medicine Online, and
Wiley Interscience.
Second Floor
-Library Director, Rm. 209
-Special Collections & Archives, Rm. 215
-Faculty/Staff Conference Room
-Group Study Rooms
-Database Workstation, Online Public Catalog Terminal
-Photocopy machines
Collection on the Second Floor - Bound journals (from 1940) - 1900-1939 inquire at Access
Services Desk
-pre1900 inquire at Archives
Lower Level
-Learning Resource Center (LRC)
-Library Systems
-Classroom Services/AV
Scientific Computing Center (SCC) - Director of SCC, Rm. EB51
-Database Workstation, Online Public Catalog Terminal
Collection on the lower level: Monographs (Books) and Media and Computing Resources
Circulation Period and Fine Structure
If you borrow: The circulation period is: fine is:
Books 3 weeks .50 per day
Serials (current-30days) None
Serials (31 days & over) 4 Hours 5.00 an hour
Reserves 2 Hours 2.00 an hour
Group Study Rooms
Those patrons with a valid, current SUNY Downstate ID may use any of the three group study rooms on the second floor upon presentation of a SUNY ID at the Access Services Desk. These rooms are booked through the library systems so registration with the library is required. Rooms may be booked up to 24 hours in advance for periods of up to two hours per group and are not available to anyone who is studying alone.
Before using a room, the key must be picked up at the Access Service Desk at which time the room is charged to the patron and a print-our of the transaction, which gives the time the patron has use of the room, is generated. This print-out is given to the patron, along with the Kay, who must be returned to the Access Services Desk no later than the time indicated on the printout, and/or one-half hour before closing, whichever occurs first, and the room booking is charged from the patron’s record.
The rooms are available for booking during regular Library hours.
Frequently Asked Questions about Network Access
How do I log in? Logging into a network account consists of two steps:
<entering your login (sometimes called “user”) name
<entering your password
Usernames are usually assigned during orientation. Please see information services or your departments’ computer specialist attached to your school/ program/ department about your username. The library does not assign usernames.
When you receive notice that your BMEC account has been established, your BMEC login name should be included in the notice. You make up your own password.
The system won’t take my password
The 7 page BMEC user Guide (which may be borrowed at the Library’s Access Services Desk and Photocopied) tells you how to formulate your BMEC password.
Which Network Account is Better - BMEC or the Campus network? It depend on your needs. If you need access to a work processor, the Campus network offers this access. If you want to search Medline BMEC offers this at no charge.
What is my Internet address: For BMEC: (your assigned BMEC username) @hscbklyn.edu
For campus network E-Mail (your assigned campus username) @netmail.downstate.edu
How do I get on the World Wide web through my network account. Through BMEC: A simple, character-based Internet browser called LYNX comes with your BMEC account. No graphics or mouse interface is provided. The Campus Network does not offer a direct connection to the Web. However, if you have a BMEC account and a campus network account, you might be able to login to the campus network and then link into BMEC.
HAVE A CLINICAL APPOINTMENT? NEED NETWORK ACCESS? Remains the same as previous handbook with the exception of Option 2. Option 2: Brooklyn Medical Education Consortium (BMEC) Accounts Eligibility: Residents assigned to SUNY-affiliated hospitals.
To Apply: Complete an application from Kiosk #1 on the first floor (Reference Center) and send the application to David Solomonoff, Library Systems Manager, Box 14
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MEDICAL ILLUSTRATIONS UNIT
http://www.downstate.edu/bc/default.html
SUNY Downstate RM 312 - 718-170- 7550
Fax 718-270-7549
The Department of Biomedical Communications supports faculty and staff communications efforts for teaching, research and patient care by combining creative talent with advanced communications technologies. Service includes professional consultation, design, art, and photography, imaging and video production in a wide variety of print, projection and electronic media. We also provide distance education and telemedicine services via satellite and videoconferencing systems.
We can provide virtually any kind of medical or scientific illustration in black & white or color for publication or projection media. All illustration projects are researched carefully, in order to be medically accurate. Pencil sketches are prepared and reviewed with client prior to beginning furnished rendering. Some of the finest medical illustrations in the nation are being produced in our department.
Please call for free consultation and estimate. Our staff will help you determine the most effective instructional materials for your presentation. We provide instructional design guidance through workshops on design and presentation, media selection, distance education and computer graphic software.
Our main Office is open 9 am to 5 pm (closed 12:30 pm - 1:30 pm), Monday through Friday, except holidays.
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NAME CHANGE
Residents must notify the GME Office within 30 days of a name change. In order to officially change a name original legal documentation must be submitted to the GME Office.
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NAME STAMPERS
According to New York State Law, each physician writing a prescription must have his name stamped in ink under his signature. A stamper is provided for each resident by the Office for Graduate Medical Education at the start of their program. If a resident loses his/her name stamper, they are responsible for replacing the stamper at their own cost. Please note that replacement stamper number must contain the letter “A” at the end of the number.
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ORIENTATION
Orientation is held annually in June and all new residents must attend. In addition to several required educational sessions, residents will also sign up for their benefits, complete the I-9 form, have their ID pictures taken, and sign up for parking.
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PARKING
http://138.5.102.101/fsa/pages/fsa3.htm
Please see affiliate pay source in Section IV for parking information.
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PROCEDURES FOR PRIVILEGING
It is SUNY Downstate policy; in compliance with the NYS DOH Hospital Code 405 Regulations, that all residents be formally privileged in order to perform treatments/procedures without direct attending physician supervision. A Fact Sheet for Privileging and Credentialing is included in the Appendix for your information.
SUNY Downstate has developed a resident database system designed to maintain information on residents physicians privileging and credentialing. The system documents treatments/procedures performed by each resident under the supervision of a qualified physician as defined by the 405 regulations.
- Authorized Supervisors
The Department Chairmen will provide the GME/Resident Affairs Office with a list of the names of those physicians authorized to be supervisors in accordance with New York State law and GME policy.
It will be the responsibility of the resident or medical student to ensure that appropriate supervision, as defined in the Public Health Law, is available before performing any treatments/ procedures for which supervision is required.
- Supervision by
Residents who may serve as supervisors under the provisions of the New York State Health Code will be coded as supervisory personnel, in the database system upon the request of their individual departments.
Specifically, only those residents beyond their third year of training (greater or equal to PGY 4), or in their last year of training in a particular specialty, will be eligible to serve as supervisors of other junior residents or students. A resident cannot supervise himself/herself. A supervising resident can only supervise other residents in procedures for which they have been privileged to perform.
Rosters for attending physicians and residents with supervisory responsibilities will be reviewed at the beginning of every program year by the department chairmen/chiefs of service/program directors. Any revisions will be made at that time for the upcoming program year, or by request of the department chairman.
- Verification of Treatments/Procedures
On an annual basis, department Chairmen/Chiefs of Service/Program Directors will review the listing of treatments/procedures, define which procedures residents and medical students may perform under general supervision, and make revisions as necessary. This listing of procedures along with the procedure codes are outlined in blue "check books".
- "Check Books" or "Chits"
Each resident and medical student is provided with a blue "check book" containing a list of specific treatments/procedures that may be performed under general or direct supervision of an attending physician or resident designated with supervisory responsibilities as defined by the New York State Hospital Health Codes.
Completed slips are sent directly to the GME Office or to the departmental office. Departments are encouraged to collect credentialing checks from their residents and medical students and to return them to the GME Office on a regular, periodic basis, but no less often than monthly.
Any privileges awarded will be on the basis of this information.
- Required Minimum Number of Treatments/Procedures
The number of times required for a treatment/procedure to be performed before privileges are granted is determined by the chairman of the department. The chairman provides the GME Office with a listing of those treatments/procedures which would require his verifying the signature on treatments/procedures slips. The slips for these treatments/procedures are attached to an evaluation report of non-privileged procedures performed sent to the departments.
- Awarding of Clinical Privileges
Recommendations for granting specific procedure privileges made by the Chairmen/Chiefs of Service are submitted to the Medical Board Office for final approval. All affiliated hospitals recognize and accept this final approval.
Privileges awarded are then entered on the database to ensure up-to-date privileging information on residents /medical students.
Printed, updated reports are provided, as needed, to the departments and Kings County Hospital Center House Staff Office, VAH, LICH and other affiliates as follows:
(a.)Treatment/procedures the resident is already
privileged to perform.
(b.) Treatment/procedures which have been documented.
Advanced Level Privileging
Residents entering our programs at advanced levels who have been privileged for procedures at another institution may be privileged at SUNY for those procedures by the Program Director after reviewing and approving the privileging documents from the other institution. If the advanced resident has not been privileged by another institution, the Program Director has the right to modify that resident’s procedure credentialing process after reviewing the nature of that resident’s prior training and clinical experience. Though the manner in which the advanced resident is privileged may be different than a resident entering at the first year level, it will still be necessary for the Program Director to maintain on file any internal or external documentation of the privileging process for that resident and to provide the resident with a letter stating that they have been privileged for performing procedures. A copy of that letter must be sent to the Office for Graduate Medical Education.
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PUBLIC SAFETY
http://www.downstate.edu/police/default.html
(See Affiliate Hospitals)
The Public Safety Department at SUNY-HSCB maintains a pro-active approach toward reduction and suppression of crime on campus. Director: Thomas F. Dugan, Room A1-339 UH, Box 1201, 270-2626.
At SUNY Downstate Campus Officers are assigned to:
- entrances in each building
- patrol each building
- booths that are located in areas of high pedestrian traffic
- radio-equipped motor vehicles
Identification/Facility Access: There are systems in place that are designed to ensure that persons entering the Downstate are authorized. Faculty, staff and students are required to display Downstate identification cards when entering the Downstate and to prominently display it at all times while on campus. Visitors are issued temporary visitor passes.
Phones/Alarms: There is a network of emergency telephones (red) conveniently located throughout the Downstate campus. In addition, there is also a network of panic alarms located at various places, including the corridors, laboratories, rest rooms and on-call rooms. Both the "red" phones and panic alarms are linked directly with the Public Safety Department and are monitored 24 hours a day to ensure a quick response to all emergencies.
Escort Service: An unscheduled service designed to move faculty, staff and students at off-peak hours to local destinations (i.e. dorms to Kings County, University Hospital to garage, etc.) To obtain this service, call 270-2626 and explain your request.
Shuttle Service: To enable personnel who commute by public transportation to get to their points of departure safely, the Public Safety Department provides transportation to subway stations and bus stops. Further, the department provides personal escort at night from the BSB, UHB and the HSEB to the state garage and the dormitories, upon request. To arrange for escort services call 270-2626.
-During the hours of 6:30 am to 2:30 pm, shuttle service is available from our off-campus parking facilities to the main complex. The schedule is on demand.
-During the hours of 3:00 pm until 10:30 pm, a van will depart at 15 minute intervals from University Hospital (445 Lenox Road) and HSEB (395 Lenox Road) enroute to the following locations: Beneficial parking lot (404 Winthrop Street), subway stop at Winthrop/Nostrand (#2 & #5 trains). Business Office (711 Parkside Ave.), Parking Garage (323-359 Clarkson Avenue), Parking Lot (225 Clarkson Avenue), Church Avenue and Nostrand Avenue.
- After 10:30 pm, upon demand (Phone 270-2626).
Property Protection: Do not leave valuables unsecured. Keep your office, desk, locker and car doors locked when unattended. This is a precaution against intruders and thieves. Use available procedures for protecting patient property and valuables. The Downstate can not take responsibility for lost or stolen articles. Report all thefts or other crimes immediately to Campus Public Safety. No unauthorized tradesmen, solicitors or loiterers are permitted on Health Science Center property. Report any unfamiliar or suspicious persons or activities to Public Safety immediately.
Interagency Relationship: The staff of the Public Safety Department has established and maintains clear and continuous channels of communication with local law enforcement agencies.
Closed Circuit Television System: A CCTV system monitoring the interior and exterior of the HSCB campus is monitored 24 hours a day by the Public Safety Department.
Perimeter Lighting: Additional high intensity lighting has been installed on exterior areas of the campus in addition to that already provided by the City of New York.
Incident Reports: Call Public Safety Office 270-2626 to report incidents relating to criminal actions and other emergencies on campus.
Resident Responsibilities: We emphasize that isolation can occur almost anywhere on campus depending on such circumstances as the time of day, day of the week, building, etc. A few common sense rules to avoid isolation are:
- walk and travel in groups, if possible
-use Public Safety escort and shuttle service
- be aware that Public Safety monitors its telephone switchboard (extension 2626) 24 hours a day and that red telephones have direct contact with Public Safety without dialing
- be aware that Public Safety has emergency alarm buttons throughout University Hospital, Basic Science Building, Student Center and dormitories which, if activated, Public Safety staff are dispatched to investigate.
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STUDENT CENTER
http://www.downstate.edu/sc/default.html
The Student Center is the hub of social, recreational, and athletic activities for the campus community. The building contains meeting rooms, athletic/exercise facilities, lounges and a darkroom. Additionally the Student Center is the home of the Theatre Ticket Service and Café 101.
Membership
Faculty, staff and alumni of Downstate may obtain a membership for an annual fee. Spouses and/or children of faculty, staff, and alumni may be included for an additional fee. Additional information on membership policies is available at the reception desk.
Athletic/Exercise Facilities
Included are a gymnasium, swimming pool, two squash courts, an outdoor tennis court, sauna, and whirlpool bath. An array of exercise equipment is available in the weight room including stair machines, treadmills, exercise bicycles, free weights, and a multi-station machine.
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RESIDENT SUPPORT, BENEFITS, AND CONDITIONS OF EMPLOYMENT
All residents in SUNY Downstate sponsored residency program are provided with appropriate financial support and benefits. Compensation of residents and distribution of resources for the support of education is carried out with the advice of the GMEC.
Financial Support: All residents are provided with a stipend that is based upon the PGY level of training in their current residency program. The stipend amount is stated in the residency contract.
Applicants: Applicants for all programs must be informed in writing of the terms and conditions of employment and benefits by the Program Director.
Contracts: All residents are provided with a written agreement outlining the terms and conditions of their appointment and the implementation of these terms and conditions is monitored by the GMEC. Residents must adhere to the established practices, procedures, and policies of the hospital that salaries them.
Hospital and Health Insurance
All residents receive hospital and major medical insurance. The cost of coverage is dependent upon the plan chosen and whether individual or family coverage is selected
Professional Liability Insurance
All residents hold the title of “Clinical Assistant Instructor” and are indemnified in accordance with the provisions of the New York State Public Officers Law while at SUNY Downstate facilities.
Institutions affiliated with SUNY Downstate shall defend, indemnify and hold harmless medical residents and fellows who hold the SUNY faculty title of “Clinical Assistant Instructor” and rotate to the Affiliate as part of their training in integrated clinical programs, in connection with any and all claims, suits, actions, proceedings, expenses, including reasonable attorney’s fees, costs, liability, loss or damage arising out of the residents’ activities at the Affiliate.
SUNY Downstate shall defend and indemnify, in accordance with the provisions of the New York State Public Officers Law, those residents who hold the SUNY faculty title of “Clinical Assistant Instructor” and are on the payroll of the Affiliate while they are on rotation to SUNY Downstate facilities as part of their training in integrated clinical programs in connection with any and all claims, suits and actions arising out of the residents’ activities at SUNY Downstate.
Residents should be aware that professional liability insurance coverage may not include practice conducted at unaffiliated sites, including private office locations, even under the direct supervision of attending SUNY faculty. Special arrangements must be made for appropriate coverage through the resident’s SUNY graduate medical education program.
Disability Insurance
All residents receive group disability insurance
Other insurance benefits for residents and their families
All residents receive life insurance, prescription plan, vision care as well as dental insurance. The specific details of the benefits coverage may vary according to pay source.
Living Quarters, meals, and laundry services: These accommodations are determined by the individual hospitals by which the residents are employed. Further details are contained in Section III.
