Finance Division

WHAT'S NEW

          1. News in Brief:

- New PCs coming to Downstate's classrooms and computer labs, with new machines already up and running in the Medical School computer lab and student carrels on the 5th & 6th floor of HSEB.

- Increased brandwidth & redundancy for Internet connectivity doubled the capacity of our Internet connection.

- RF Quick View, now available to Downstate researchers and administrators, provides quick access to award, project and task information.  It provides a more streamlined view of award balances & other information such as payroll and purchasing activities, supplier payments and reports due.

           2. Lawson Enterprise Resouce Planning Application - Implementation of the system in the Pharmacy Department is successful.  Wireless handheld devices are used to re-order supplies, replenishment process for the storeroom is automated, and Pharmacy's spend analytics and other related information can be viewed on a dashboard.  The transition from a paper-based manual system to an automated paperless system is complete.  For additional information, please call the Lawson Information Line at (718) 826-8023.

           3. 2007 SEFA Finance Division Internal Incentives - Approximately 47% of the Finance staff, 164 employees, participated in the 2007-08 centerwide SEFA Campaign.  Three areas in the Division: Hospital Finance, Hospital Outpatient and Research Administration, achieved 100% participation.  The Internal SEFA raffle was won by Ms. Tonya Williams of Hospital Patient Accounting.

           4. Summary of Recent Materials Management Bulletins:

- Confirming order transactions are in violation of the NYS Procurement Guidelines and will not be processed without the signature of either the President, COO or CFO.

- Corporate Express has been awarded by NYS Office of General Services as the prime vendor for the procurement of office supplies.

- NYS Public Officers Law prohibits NYS employees to provide goods or services to and receive payment from an agency of NYS if the value of the goods or services exceeds $25, unless the goods or services are provided pursuant to an award or contract let after public notice and competitive bidding.

For more information, please call Ms. Maria Lucido, Director of Procurement, at (718) 270-7214.