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SUNY Downstate Medical Center

Office of Diversity & Inclusion

Policy on Religious Accommodation

SUNY Downstate Medical Center does not discriminate in employment on the basis of religion.

SUNY Downstate Medical Center (Downstate) prohibits discrimination in employment on the basis of religion. Under New York State Executive Law § 296(10)(a)-(d) and New York State Education Law § 224-1, it is an unlawful discriminatory practice for an employer to impose upon a person as a condition of obtaining or retaining employment, promotion, advancement or transfers, any terms or conditions that would require such person to violate or forgo a sincerely held practice of his or her religion unless such reasonable accommodation would constitute an undue hardship for the employer.

Employees and prospective employees whose dress, hairstyle, beards, Sabbath and holy day observances and prayer requirements, are mandated by their religious beliefs, generally cannot be required to choose between their religious practices and their jobs.

All managers must make reasonable accommodations for an employee's religious observance or practice if it does not impose an undue hardship on the conduct of business. Employees must request religious accommodations in writing directly to their supervisors. It is the duty of the faculty and the administrative officials to exercise the fullest measure of good faith in reviewing religious accommodation requests. Faculty, supervisors and managers, as "agents" of employers, may be liable individually for violating the religious accommodation law. The employee may also be required by the employer to make up the equivalent amount of time and work at some other mutually convenient time or may be required to charge such time against accrued leave balances, except sick time. An absence that is not made up or charged against accrued leave may be treated as leave without pay.

No adverse or prejudicial effects shall result to any employee because he/she avails himself/herself of the benefits under this law.

Procedure For Requesting a Reasonable Religious Accommodation

SUNY Downstate Medical Center (Downstate) prohibits discrimination in employment on the basis of religion. Under New York State Executive Law § 296(10)(a)-(d) and New York State Education Law § 224-1 it is an unlawful discriminatory practice for an employer to impose upon a person as a condition of obtaining or retaining employment, promotion, advancement or transfers, any terms or conditions that would require such person to violate or forgo a sincerely held practice of his or her religion unless such reasonable accommodation would constitute an undue hardship for the employer.

A person may request a reasonable religious accommodation including but not limited to the following situations:

» An employee or prospective employee may request an exemption from performing a medical procedure because of his/her religious beliefs;

» An employee may request a religious accommodation to observe then Sabbath or holy days;

» An employee may request a religious accommodation to observe prayer practices during the workday.

  1. Decisions regarding requests for religious accommodations are to be made by the immediate supervisor at the departmental level, in consultation with the department head and the Downstate Religious Accommodation Officer (who is located in the Office of Diversity & Affirmative Action - ODI - at Extension 1738).
  2. The Religious Accommodation Officer must review all religious accommodation determinations before the employee is notified of the decision.
  3. The supervisor should make every effort to provide an accommodation that is effective for the individual unless to do so would create an undue hardship for the institution. If the request involves scheduling changes, these changes are to be made in accordance with any applicable seniority constraints. The supervisor should make a written record of the steps taken to accommodate the request, including seeking volunteers where warranted.
  4. When the immediate supervisor is unable to authorize the requested accommodation, the supervisor and the department head will consult with Labor Relations. At this point, the employee has the following options:
    • (S)he may choose to accept the agency's decision and end the process;
    • (S)he may choose to appeal the decision by filing a complaint with ODI under the SUNY Internal Grievance Procedure for Review of Allegations of Discrimination;

Additionally, faculty members need to be aware of State Education Law S224-a and its applicability to students. Under State Education Law S224-a:

  1. No person shall be expelled from or be refused admission as a student to an institution of higher education for the reason that (s)he is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study or work requirements on a particular day or days.
  2. Any student who is unable, because of his/her religious beliefs, to attend classes on a particular day or days shall, because of such absence on the particular day or days, be excused from any examination or any study or work requirements.
  3. It shall be the responsibility of the faculty and of the administrative officials to make available to each student who is absent from school, because of religious belief, an equivalent opportunity to make up any examination, study or work requirement that (s)he may have missed because of such absence. No fees of any kind shall be charged.
  4. If classes, examinations, study or work requirements are held on Friday after four o'clock post meridian or on Saturday, similar or makeup classes, examinations, study or work requirements shall be made available on other days, where it is possible and practicable to do so. No fees of any kind shall be charged.
  5. It is the duty of the faculty and of the administrative officials to exercise the fullest measure of good faith. No adverse or prejudicial effects shall result to any student because of availing him/herself of the provisions of this law.

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