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SUNY Downstate Medical Center
Downstate Depot - Central Receiving
Incoming Shipping Requirements
Central Receiving INFO
All DMC Main Campus shipments received from carriers through the Receiving dock are separated into two groups: non-state and state funded.
All state funded shipments at the Main Campus and all off-site locations are electronically processed via the State University Receiving System (SURS) that assists Accounts Payable in paying invoices timely.
State funded and all non-state funded shipments are then staged for internal delivery. detail policy link.
ALL shipments MUST comply with the following:
All DMC Main Campus Shipments anticipated to be received through Central Receiving must be in the following format (note required fields):
Shipping Label instructions will be given by the Purchasing Agent for all direct deliveries to off-site locations- Long Island College Hospital (LICH) and other off-site primary care satellites.
Failure to have all required information on the Shipping Label will result in either package delays, or the package being returned to sender. State Purchasing issues these instructions with every State PO and continues to make every effort to follow up with non-compliant vendors. If you need Purchasing’s assistance with any continuing non-complying vendor, contact Purchasing.
All Shipments must have a packing list attached to the OUTSIDE of each package (or to the outside of palletized shipments). Failure to have packing list on exterior of shipment will result in package being opened for retrieval of packing list, and/or package being returned to sender.
Purchasers: Be sure to advise the vendor if shipment(s) are anticipated to be delivered on pallets to the DMC Main Campus.
Vendors: Palletized shipment must comply with requirements below to meet DMC Main Campus elevator and doorway limitations:
Stacked material dimensions:
All palletized deliveries must be shrink-wrapped with the appropriate packing slip on the exterior.
Personal non-business related shipments (such as catalog and or Internet retail purchases) to staff members are not permitted and will be returned.