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SUNY Downstate Medical Center

Downstate Depot – Central Receiving

Central Receiving INFO
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Phone: 718-270-1217
Fax: 718-270-4773
MailStop: 61
Email: CentralReceiving
Location: UH B-527
(Enter thru Downstate Depot Reception UH B-530A, UH Basement opposite Medical Records)
Hours: M-F 8:30am to 4pm
Asst Director: Vacant, Kevin LeDoux retired 12/31/17
Deputy Director: Victor Haynes
718-270-3074

Central Receiving provides the following services to all user departments:

  • Receives and process incoming / outgoing shipments between the vendors and user departments.
  • Direct vendor incoming shipments on State PO's to DMC's Satellites; Bay Ridge, Midwood/ Nostrand Ave, Family Health Services/ 840LeffertsBlvd, and Dialysis/ 710PSA: DMC Staff at these off-sites are required to Sign all packing slips and send to main campus Central Receiving (scan-eMail to CentralReceiving@downstate.edu or fax to 718-270-4773) so that the shipment can be entered into the DMC Receiving system that automatedly authorizes A/P invoice payment.
  • Direct Vendor Inside Delivery on State PO's to Main Campus Offices: Whenever a vendor makes direct delivery of a State PO item to the internal destination, typically for equipment vendor installation/ set up, or whenever a State PO delivery does not occur at/ through DMC Central Receiving: DMC Staff at the internal destination are required to sign and fax all packing slips to Central Receiving (scan-eMail to CentralReceiving@downstate.edu or fax to 718-270-4773) so that the shipment can be entered into the DMC Central Receiving system that automatedly authorizes A/P invoice payment.
  • Transport all incoming supplies and materials to the user departments.
    • Need status of an incoming shipment or parcel? Contact the shipper (vendor) to obtain courier and tracking number; Send info via eMail to CentralReceiving@downstate.edu (auto-delivers your message to all CReceiving staff and managers to speed a search and response to you. Common problem is insufficient shipping label destination information: See DMC Incoming Shipment Label requirements.
  • Receipt and return of gas cylinders.

Mission Statement

Department of Administrative Services: Consolidated service units at a contiguous location to the extent practical, and commonly known as “Downstate Depot”, that currently includes: Central Receiving, Central Stores, Quick Copy Center, Mail/Messenger, Warehouse, and Property Control, and provides:

  • A “one-stop” customer service location for multiple support unit services, and
  • Maximized workforce cross-training and deployment dependant upon daily workload.
  • Provide the highest standards of quality customer services and customer satisfaction while adhering to DMC’s Code of Ethic and Business Conduct, and Principles of Behavior (pgs 16-31), in support of DMC’s Educational, Clinical and Research enterprises, in a dependable manner while maintaining accurate records of all transactions within all applicable regulatory requirements.
  • Provide accurate & efficient processing of both incoming and outgoing packages, including the receipt of all incoming goods of all DMC enterprise funding sources, to its destination in a prompt and efficient manner and assisting in the resolution of shipment discrepancies.
  • Provide documentation to the respective supply chain funding entity, where applicable.